Information Management Analyst: Governance & Data

Sword Group; Aberdeen City; Hybrid; GBP 38,000 - 52,000; Full time

Benefits offered by this job

Career development

Flexible working

Benefits package

Job summary

Sword Group is seeking an Information Management Analyst to support a key client across the information lifecycle, governance, and access controls. You will help embed standardised practices, improve data quality, and enable efficient access using platforms like EDMS, SharePoint, and Microsoft 365.

You’ll collaborate with project teams, operations, and risk stakeholders, contributing to IMaaS delivery, audits, and continuous improvement while ensuring compliance with GDPR and information

Qualifications

• Experience in Information Management, Document Control (ideally Assai), or Digital Operations roles.
• Understanding of document management principles and information governance.
• Experience supporting enterprise digital platforms (EDMS, SharePoint, Microsoft 365).
• Strong organisational skills and attention to detail.
• Ability to manage multiple priorities within a service-based environment.
• Strong communication and stakeholder engagement skills.
• Experience working with sensitive data under GDPR.

Responsibilities

• Provide operational support for enterprise document management systems (e.g. Assai, Controlled Library, SharePoint-based platforms).
• Support document control practices including metadata, lifecycle management, and compliance.
• Assist with migrations from legacy systems and shared drives into approved enterprise platforms.
• Identify and remediate duplicate, obsolete, or non-compliant content.
• Apply and reinforce Information Management standards, governance, and procedures.
• Support audits, reporting, and health checks of IM practices.
• Act as a point of contact for IM queries, providing guidance and user support.
• Support training delivery, user guides, and adoption activities to drive engagement.
• Contribute to IMaaS delivery activities, enhancements, and continuous improvement initiatives.

Skills

Information Management

Document Control

GDPR compliance

Stakeholder engagement

Data governance

Multi-priority management

EDMS experience

Tools

Assai

SharePoint

Microsoft 365

EDMS

Job description

Sword Group is seeking an Information Management Analyst to support a key client across the information lifecycle, governance, and access controls. You will help embed standardised practices, improve data quality, and enable efficient access using platforms like EDMS, SharePoint, and Microsoft 365.

You’ll collaborate with project teams, operations, and risk stakeholders, contributing to IMaaS delivery, audits, and continuous improvement while ensuring compliance with GDPR and information