Information Management Analyst

Sword Group; Aberdeen City; On-site; GBP 38,000 - 52,000; Full time

Benefits offered by this job

Career development

Flexible working

Benefits package

Job summary

Sword Group is seeking an Information Management Analyst to support a key client across the information lifecycle, governance, and access controls. You will help embed standardised practices, improve data quality, and enable efficient access using platforms like EDMS, SharePoint, and Microsoft 365.

You’ll collaborate with project teams, operations, and risk stakeholders, contributing to IMaaS delivery, audits, and continuous improvement while ensuring compliance with GDPR and information

Qualifications

• Experience in Information Management, Document Control (ideally Assai), or Digital Operations roles.
• Understanding of document management principles and information governance.
• Experience supporting enterprise digital platforms (EDMS, SharePoint, Microsoft 365).
• Strong organisational skills and attention to detail.
• Ability to manage multiple priorities within a service-based environment.
• Strong communication and stakeholder engagement skills.
• Experience working with sensitive data under GDPR.

Responsibilities

• Provide operational support for enterprise document management systems (e.g. Assai, Controlled Library, SharePoint-based platforms).
• Support document control practices including metadata, lifecycle management, and compliance.
• Assist with migrations from legacy systems and shared drives into approved enterprise platforms.
• Identify and remediate duplicate, obsolete, or non-compliant content.
• Apply and reinforce Information Management standards, governance, and procedures.
• Support audits, reporting, and health checks of IM practices.
• Act as a point of contact for IM queries, providing guidance and user support.
• Support training delivery, user guides, and adoption activities to drive engagement.
• Contribute to IMaaS delivery activities, enhancements, and continuous improvement initiatives.

Skills

Information Management

Document Control

GDPR compliance

Stakeholder engagement

Data governance

Multi-priority management

EDMS experience

Tools

Assai

SharePoint

Microsoft 365

EDMS

Job description

About the role:

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

Working as an Information Management Analyst, you will support a key client by enabling effective access, governance, and use of information across the organisation.

You’ll play a pivotal role within the Information Management team, collaborating with project teams, operations, and digital specialists to embed standardised, compliant, and efficient ways of working. Acting as a focal point between delivery teams and Risk & Assurance, you will help ensure information is managed effectively across its lifecycle.

This role combines operational delivery, governance, and digital enablement — supporting enterprise document management platforms, improving data quality, and enhancing how information is accessed, structured, and used to support decision-making.

As the Information Management Analyst, you will:

• Provide operational support for enterprise document management systems (e.g. Assai, Controlled Library, SharePoint-based platforms)
• Support document control practices including metadata, lifecycle management, and compliance
• Assist with migrations from legacy systems and shared drives into approved enterprise platforms
• Identify and remediate duplicate, obsolete, or non-compliant content
• Apply and reinforce Information Management standards, governance, and procedures
• Support audits, reporting, and health checks of IM practices
• Act as a point of contact for IM queries, providing guidance and user support
• Support training delivery, user guides, and adoption activities to drive engagement
• Contribute to IMaaS delivery activities, enhancements, and continuous improvement initiatives

• Experience in Information Management, Document Control (ideally Assai), or Digital Operations roles
• Understanding of document management principles and information governance
• Experience supporting enterprise digital platforms (e.g. EDMS, SharePoint, Microsoft 365)
• Strong organisational skills and attention to detail
• Ability to manage multiple priorities within a service-based environment
• Strong communication and stakeholder engagement skills
• Experience working with sensitive data within GDPR frameworks

Desirable:

• Experience with Assai, Renewables Controlled Library, or similar EDMS platforms
• Knowledge of ISO 19650 standards
• Experience within renewables, engineering, or asset-based environments
• Experience supporting system rollouts, enhancements, or data/content migrations
• Understanding of information risk, audit, or regulatory environments

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success. We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here's what you can expect as part of our benefits package:

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
• Flexible working: Flexible work arrangements to support your work-life balance. We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more….

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us.