Senior Facilities Manager - Multi-Site Operations & Safety

IWFM; West of England; Remote; GBP 38,000 - 46,000; Full time

Benefits offered by this job

25 days' annual leave

Pension scheme

Mindful Employer Plus

Cycle to Work

Long service awards

Casual dress code

Staff recognition program

Job summary

IWFM is seeking an experienced Facilities Manager to lead the organisation's offices and accommodation properties in Bristol. You will ensure safety, compliance and efficient operation across all sites, supervising receptionists and a systems administrator, working 37.5 hours a week.

Reporting to the Director of Resources and part of the Senior Management Team, you will manage repairs, contracts, leases, annual planning, budgets and health & safety training, while delivering value for money and

Qualifications

• Minimum of 3 years' experience at a similar level, including at least 12 months within a comparable role.
• Experience managing or supervising staff and office administration functions.
• Strong knowledge of Health & Safety legislation, risk assessments and workplace compliance.
• Experience establishing and managing facilities and service contracts.
• Knowledge of leases and property documentation.
• Experience overseeing building repairs, maintenance and contractors.
• Strong organisational and planning skills with the ability to manage multiple priorities and deadlines.

Responsibilities

• Manage day-to-day operation of offices and facilities.
• Oversee building repairs, planned and reactive maintenance.
• Lead Health & Safety, including risk assessments, fire safety, statutory checks and safe working practices.
• Ensure accommodation properties meet required standards and statutory requirements, including servicing of fire and gas equipment, PAT testing and other installations.
• Conduct and coordinate property inspections and monitor the quality and cost of maintenance works.
• Manage facilities-related contracts covering areas such as cleaning, security, CCTV, parking, utilities, IT support, telecommunications and office equipment.
• Managing relationships with contractors, service providers and partner landlords.
• Developing and maintaining the Approved Contractors List.
• Supporting the management of leases, new premises, office moves and property-related projects.
• Planning cyclical works and alterations alongside landlords and contractors.
• Managing facilities budgets, procurement and expenditure to achieve value for money.
• Coordinating mandatory Health & Safety requirements and training, including Fire Marshals and First Aiders.
• Managing reception services and ensuring appropriate administrative systems and cover are maintained.
• Reviewing and developing facilities, premises, environmental and Health & Safety policies and procedures.
• Supporting wider organisational projects and contributing to the Senior Management Team.

Skills

Facilities management

Staff supervision

Health & safety knowledge

Contract management

IT skills

Communication skills

Tools

Computerised records systems

Job description

IWFM is seeking an experienced Facilities Manager to lead the organisation's offices and accommodation properties in Bristol. You will ensure safety, compliance and efficient operation across all sites, supervising receptionists and a systems administrator, working 37.5 hours a week.

Reporting to the Director of Resources and part of the Senior Management Team, you will manage repairs, contracts, leases, annual planning, budgets and health & safety training, while delivering value for money and