Senior Facilities Coordinator

RTX (Raytheon); Harlow; On-site; GBP 36,000 - 50,000; Full time

Job summary

Raytheon UK in Harlow is seeking a Senior Facilities Coordinator to support the UK Facilities Management team. You will handle admin tasks, contractor coordination, asset management, and workplace communications to ensure smooth site operations.

The role is 37 hours per week, dayshift, onsite every day with occasional travel to Central London. Security clearances (BPSS and SC) are required, and the contract is permanent.

Responsibilities

• Coordinate day-to-day facilities activities across sites to ensure continuity of service.
• Manage reactive and planned maintenance requests via the Facilities Helpdesk system.
• Monitor service delivery and escalate underperforming providers.
• Support workplace projects including office relocations and space planning.
• Draft facilities communications and coordinate with stakeholders.

Job description

Date Posted:

2026-09-04

Country:

United Kingdom

Location:

Harlow, Essex

Position Role Type:

Onsite

Job Title

Senior Facilities Coordinator

Grade

T3

Function

Facilities

Location

Harlow - onsite every day, some occasional travel to Central London

Security

Clearance Required

Baseline (BPSS) & SC

For further information on security clearances please visit this website:

National security vetting: clearance levels - GOV.UK

Duration

Permanent

Hours

37hrs, full-time, dayshift, early 1,30pm Friday finish

Interviews Planned

Successful candidates will need to be available for a F2F Interview at Harlow Site on the following dates:

13th/14th October and 20th-21st October

Upon request we may be able to offer a Teams video alternative.

Raytheon UK

At Raytheon UK, we take immense pride in being a leader in defence and aerospace technology. As an employer, we are dedicated to fuelling innovation, nurturing talent, and fostering a culture of excellence.

Joining our team means being part of an organisation that shapes the future of national security whilst investing in your growth and personal development. We provide a collaborative environment, abundant opportunities for professional development, and a profound sense of purpose in what we do. Together, we are not just advancing technology; we’re building a community committed to safeguarding a safer and more connected world.

About the role:

The Senior Facilities Coordinator will complete a range of admin tasks to support the UK Facilities Management team from updating spreadsheets and databases to working with contractors and managing site visitors who support the team.

Responsibilities:

• Coordinate day-to-day facilities activities across assigned sites to ensure continuity of service.
• Manage reactive and planned maintenance requests through the Facilities Helpdesk system, ensuring timely resolution and communication with stakeholders.
• Monitor service delivery performance and elevate issues where service levels are not being achieved.
• Support workplace projects, including office relocations, space planning activities, and workplace adaptations.
• Monitor and manage Facilities shared mailboxes, ensuring service requests, enquiries, and escalations are addressed prompt and professionally.
• Draft and distribute facilities communications, service updates, workplace notices, and employee bulletins.
• Support Facilities Managers in the development and delivery of employee engagement and workplace communications.

Contractor & Supplier Management

• Coordinate contractor and service provider activities across site(s).
• Schedule maintenance visits, inspections, and service work with minimal disruption to business operations.
• Maintain accurate contractor records, including insurance certificates, Risk Assessments and Method Statements (RAMS), service reports, permits, and waste transfer documentation.
• Manage contractor Job Registrations and associated compliance documentation.
• Coordinate the Security Access Request (SAR) process, ensuring contractors and visitors meet site access and security requirements.
• Assist with contract administration, supplier quotations, renewals, and procurement activities.

Compliance, Health & Safety

• Support statutory and regulatory compliance audits across facilities operations.
• Coordinate workplace inspections, GEMBA walks and out-of-hours Treasure Hunts
• Maintain accurate compliance records, certifications, and documentation.
• Assist with risk assessments, action tracking, and closure of corrective actions.
• Support health, safety, and environmental initiatives, promoting a culture of safe working practices.
• Monitor and report facilities-related compliance issues and support corrective action implementation.

Training & Continuous Improvement

• Support the development, coordination, and delivery of Facilities Management training programmes and initiatives.
• Act as the Facilities representative on the Training Council, promoting learning, development, and knowledge sharing across the function.
• Identify opportunities to improve facilities processes, administrative efficiencies, and service delivery standards.
• Support continuous improvement projects and workplace enhancement initiatives.

Asset & Inventory Management

• Maintain accurate records of facilities assets, equipment, furniture, and workplace inventory.
• Coordinate repairs, replacement programmes, and procurement of facilities-related goods and services.
• Monitor stock levels of workplace consumables and office supplies, ensuring availability whilst maintaining cost control.
• Support asset tracking, audits, and lifecycle management activities.

Financial Administration

• Raise purchase orders and process invoices in accordance with company procedures.
• Assist in monitoring facilities expenditure and budget performance.
• Support supplier invoice reconciliation and investigate discrepancies where required.
• Maintain accur