Senior Executive & Team Assistant — Hybrid

Insulet; Greater London; Hybrid; GBP 52,000 - 75,000; Full time

Job summary

Insulet is seeking a Senior Executive and Team Assistant to support the International Marketing Executive and team, contributing to a flexible and inclusive culture for our global Podder community.

The role acts as first point of contact, protects confidential information, and manages executives' calendars and meeting logistics. You’ll produce presentations, screen communications, and handle travel, expenses, and vendor relations to keep operations running smoothly.

Qualifications

• Demonstrated experience supporting C-level executives preferred.
• Experience supporting multiple executives preferable.
• Highly organized and detail oriented with strong problem-solving skills.
• Ability to work independently and use discretionary judgment.
• Heavy Microsoft Outlook scheduling experience and proficient in MS Office Suite.

Responsibilities

• First point of contact, in person and on phone, for executive(s).
• Maintain confidential corporate information and communicate within authority.
• Manage executives' schedules by arranging meetings and appointments.
• Coordinate meeting details: room reservations, agendas, IT equipment, presentations, catering, attendee updates.
• Produce presentations for meetings as requested.
• Screen calls and route executive correspondence and emails.
• Prepare letters, emails, and presentations.
• Prepare purchase orders, check requests and expense reports.
• Manage corporate American Express card usage and payments.
• Coordinate conference calls and WebEx meetings.
• Arrange domestic and international travel for executives as needed.
• Scheduling/event management for employee and external company functions.
• Multifaceted project management as needed.
• Manage vendor relationships.

Skills

Executive support

Calendar management

Meeting coordination

Presentation prep

Outlook scheduling

Vendor management

Travel arrangements

Cross-functional support

Email management

PowerPoint

Tools

Outlook

PowerPoint

Excel

Word

WebEx

Job description

Insulet is seeking a Senior Executive and Team Assistant to support the International Marketing Executive and team, contributing to a flexible and inclusive culture for our global Podder community.

The role acts as first point of contact, protects confidential information, and manages executives' calendars and meeting logistics. You’ll produce presentations, screen communications, and handle travel, expenses, and vendor relations to keep operations running smoothly.