Senior Executive and Team Assistant (Hybrid)

Insulet; Greater London; Hybrid; GBP 52,000 - 75,000; Full time

Job summary

Insulet is seeking a Senior Executive and Team Assistant to support the International Marketing Executive and team, contributing to a flexible and inclusive culture for our global Podder community.

The role acts as first point of contact, protects confidential information, and manages executives' calendars and meeting logistics. You’ll produce presentations, screen communications, and handle travel, expenses, and vendor relations to keep operations running smoothly.

Qualifications

• Demonstrated experience supporting C-level executives preferred.
• Experience supporting multiple executives preferable.
• Highly organized and detail oriented with strong problem-solving skills.
• Ability to work independently and use discretionary judgment.
• Heavy Microsoft Outlook scheduling experience and proficient in MS Office Suite.

Responsibilities

• First point of contact, in person and on phone, for executive(s).
• Maintain confidential corporate information and communicate within authority.
• Manage executives' schedules by arranging meetings and appointments.
• Coordinate meeting details: room reservations, agendas, IT equipment, presentations, catering, attendee updates.
• Produce presentations for meetings as requested.
• Screen calls and route executive correspondence and emails.
• Prepare letters, emails, and presentations.
• Prepare purchase orders, check requests and expense reports.
• Manage corporate American Express card usage and payments.
• Coordinate conference calls and WebEx meetings.
• Arrange domestic and international travel for executives as needed.
• Scheduling/event management for employee and external company functions.
• Multifaceted project management as needed.
• Manage vendor relationships.

Skills

Executive support

Calendar management

Meeting coordination

Presentation prep

Outlook scheduling

Vendor management

Travel arrangements

Cross-functional support

Email management

PowerPoint

Tools

Outlook

PowerPoint

Excel

Word

WebEx

Job description

Job Summary

Looking for a role where your expertise matters? As a Senior Executive and Team Assistant at Insulet, you'll contribute to transformative work, enjoy a flexible and inclusive culture, and make a real, daily difference for our global Podder community.

The Senior Executive and Team Assistant will provide support to our International Marketing Executive and their team and when possible, the position will also provide support to other members of the executive team.

• First point of contact, in person and on phone, for executive(s).
• Maintain and protect highly confidential corporate information and communicate information within scope of authority.
• Maintain executives' schedules by arranging meeting and appointments.
• Manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.
• Produce presentations for meetings as requested.
• Screen calls and route executive correspondence and emails.
• Prepare letters, emails, and presentations.
• Prepare purchase orders and check requests when necessary.
• Prepare expense reports for executive(s).
• Manage corporate American Express card usage and submit for payment.
• Coordinate and initiate conference calls and WebEx meetings.
• Arrange executive(s) domestic and international travel on an as needed basis.
• Scheduling/event management for employee and external company functions.
• Multifaceted project management as needed.
• Manage specific vendor relationships.

• Demonstrated experience supporting C-level executives preferred
• Experience supporting multiple executives preferable

• Dependable highly organised and very detail oriented.
• Strong problem resolution and project management skills.
• Ability to act independently and use discretionary judgment.
• Heavy Microsoft Outlook scheduling experience.
• Extremely knowledgeable in Microsoft Office Suite such as Word, Excel, and PowerPoint.
• Exceptional verbal, written, presentation, and communication skills.
• Ability to handle multiple priorities at any given time.
• Team-oriented.
• Superior interpersonal skills.

#LI-JW1 #LI-Hybrid

Insulet Corporation (NASDAQ: PODD), headquartered in Massachusetts, is an innovative medical device company dedicated to simplifying life for people with diabetes and other conditions through its Omnipod product platform. The Omnipod Insulin Management System provides a unique alternative to traditional insulin delivery methods. With its simple, wearable design, the tubeless disposable Pod provides up to three days of non-stop insulin delivery, without the need to see or handle a needle. Insulet's flagship innovation, the Omnipod 5 Automated Insulin Delivery System, integrates with a continuous glucose monitor to manage blood sugar with no multiple daily injections, zero fingersticks, and can be controlled by a compatible personal smartphone in the U.S. or by the Omnipod 5 Controller. Insulet also leverages the unique design of its Pod by tailoring its Omnipod technology platform for the delivery of non-insulin subcutaneous drugs across other therapeutic areas. For more information, please visit insulet.com and omnipod.com.

We are looking for highly motivated, performance-driven individuals to be a part of our expanding team. We do this by hiring amazing people guided by shared values who exceed customer expectations. Our continued success depends on it!

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