Senior Executive and Team Assistant (Hybrid)

Insulet Corporation; City of Westminster; Sur place; GBP 40 000 - 65 000; Plein temps

Résumé du poste

Insulet Corporation in the United Kingdom seeks a Senior Executive and Team Assistant to support our International Marketing Executive and team, and assist other executives when possible. The role includes calendar management, meeting logistics, travel arrangements, presentation prep, expense reporting, and vendor coordination, with a focus on confidentiality and professional communication.

Ideal candidates are highly organized, proficient in MS Office, and able to manage multiple priorities in

Qualifications

• Experience providing executive support, preferably to multiple senior leaders.
• Proven calendar management and scheduling skills.
• Ability to handle confidential information with discretion.

Responsabilités

• Serve as first point of contact for executives in person and on the phone.
• Maintain confidential corporate information within scope of authority.
• Manage executives' schedules and arrange meetings and travel.
• Prepare agendas, presentations, letters, emails, and reports.
• Coordinate travel and logistics for domestic and international trips.
• Handle expense reporting and corporate card administration.
• Support other executives as needed.

Connaissances

Executive support

Calendar management

Travel coordination

Vendor management

C-level support

MS Office proficiency

Outils

Outlook

PowerPoint

Excel

Description du poste

Looking for a role where your expertise matters? As a Senior Executive and Team Assistant at Insulet, you'll contribute to transformative work, enjoy a flexible and inclusive culture, and make a real, daily difference for our global Podder community. The Senior Executive and Team Assistant will provide support to our International Marketing Executive and their team and when possible, the position will also provide support to other members of the executive team.

• First point of contact, in person and on phone, for executive(s).
• Maintain and protect highly confidential corporate information and communicate information within scope of authority.
• Maintain executives' schedules by arranging meeting and appointments.
• Manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.
• Produce presentations for meetings as requested.
• Screen calls and route executive correspondence and emails.
• Prepare letters, emails, and presentations.
• Prepare purchase orders and check requests when necessary.
• Prepare expense reports for executive(s).
• Manage corporate American Express card usage and submit for payment.
• Coordinate and initiate conference calls and WebEx meetings.
• Arrange executive(s) domestic and international travel on an as needed basis.
• Scheduling/event management for employee and external company functions.
• Multifaceted project management as needed.
• Manage specific vendor relationships.
• Demonstrated experience supporting C-level executives preferred.
• Experience supporting multiple executives preferable.

Skills/Competencies

• Dependable highly organised and very detail oriented.
• Strong problem resolution and project management skills.
• Ability to act independently and use discretionary judgment.
• Heavy Microsoft Outlook scheduling experience.
• Extremely knowledgeable in Microsoft Office Suite such as Word, Excel, and PowerPoint.
• Exceptional verbal, written, presentation, and communication skills.
• Ability to handle multiple priorities at any given time.
• Team-oriented.
• Superior interpersonal skills.

We are looking for highly motivated, performance-driven individuals to be a part of our expanding team. We do this by hiring amazing people guided by shared values who exceed customer expectations. Our continued success depends on it!

Insulet Corporation (NASDAQ: PODD), headquartered in Massachusetts, is an innovative medical device company dedicated to simplifying life for people with diabetes and other conditions through its Omnipod product platform. The Omnipod Insulin Management System provides a unique alternative to traditional insulin delivery methods. With its simple, wearable design, the tubeless disposable Pod provides up to three days of non-stop insulin delivery, without the need to see or handle a needle. Insulet's flagship innovation, the Omnipod 5 Automated Insulin Delivery System, integrates with a continuous glucose monitor to manage blood sugar with no multiple daily injections, zero fingersticks, and can be controlled by a compatible personal smartphone in the U.S. or by the Omnipod 5 Controller. Insulet also leverages the unique design of its Pod by tailoring its Omnipod technology platform for the delivery of non-insulin subcutaneous drugs across other therapeutic areas. For more information