Senior Executive Support Officer

Hull City Council; Hull and East Yorkshire; On-site; GBP 31,000 - 37,000; Full time

Benefits offered by this job

LGPS pension

23 days annual leave + 8 public hols +

3 additional days off at Christmas/New

Training and development opportunities

Supportive and forward-thinkingCulture

Job summary

Hull City Council is seeking an experienced Personal Assistant to provide first-point contact and comprehensive support to Corporate Directors. The role involves diary management, meeting coordination, report preparation and proactive handling of time-sensitive information to enable senior management to perform effectively.

Grade 6/7 responsibilities include ensuring a professional visitor experience, co-ordination with City Managers, and efficient information flow across services.

Responsibilities

• 1. Organise diaries, appointments, arranging and administering meetings, with conflicting priorities.
• 2. Monitor email traffic, flag urgent inputs for Executive Support officers or the director.
• 3. Respond to correspondence within set timescales and escalate as needed.
• 4. Administer meeting agendas, forward plans and CMIS deadlines.
• 5. Ensure visitors are welcomed, signed in, informed of waiting times and needs.
• 6. Prepare, circulate minutes and ensure accurate records of meetings.
• 7. Prioritise meetings and workload using independent judgement and initiative.

Job description

Hull City Council is seeking an experienced Personal Assistant to provide first-point contact and comprehensive support to Corporate Directors. The role involves diary management, meeting coordination, report preparation and proactive handling of time-sensitive information to enable senior management to perform effectively.

Grade 6/7 responsibilities include ensuring a professional visitor experience, co-ordination with City Managers, and efficient information flow across services.