Senior Executive Support Administrator - WhatJobs Direct

Placements24; Southampton; Remoto; GBP 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

Placements24 is seeking a Senior Executive Support Administrator for a premier financial services institution. This fully remote role requires discretion, strategic calendar management, and proactive executive support across time zones.

You will coordinate complex domestic and international communications, prepare confidential materials, and liaise with executives and stakeholders while maintaining strict confidentiality and high professionalism.

Competenze

• Experience supporting senior executives remotely.
• Proficient in MS Office and virtual platforms.
• Strong written and verbal English with professionalism.
• Ability to manage complex calendars and travel logistics.

Mansioni

• Provide remote administrative support to C-suite executives.
• Manage calendars, meetings, calls and travel across time zones.
• Prepare confidential reports and presentations with high accuracy.
• Screen communications and act as primary contact for executives.
• Coordinate travel arrangements and expense reporting.
• Prepare materials for meetings and record minutes accurately.
• Research and collate background information for decisions.
• Anticipate needs and address issues proactively.
• Maintain strict confidentiality and security for sensitive data.
• Support ad hoc projects and liaise with internal and external stakeholders.

Conoscenze

Executive support

Calendar management

MS Office

Virtual collaboration tools

Discretion

Communication skills

Independent work

Problem solving

Strumenti

Zoom

Teams

Slack

Descrizione del lavoro

About the Role

Our client, a premier financial services institution, is seeking an experienced and highly resourceful Senior Executive Support Administrator to provide dedicated remote support to its top-tier executives. This role demands exceptional discretion, proactive problem-solving, and a sophisticated understanding of executive-level administrative needs. As a remote employee, you will be empowered to manage your responsibilities with autonomy, ensuring seamless support for busy executives through advanced virtual communication and organizational tools. This is a unique opportunity to contribute to a prestigious organization from a remote location, leveraging your expertise to enhance executive productivity and operational efficiency. We are looking for a polished professional who thrives in a demanding environment and can anticipate the needs of senior leadership, ensuring all administrative matters are handled with precision and confidentiality.

Key Responsibilities

• Provide comprehensive remote administrative and logistical support to C-suite executives.
• Manage complex and dynamic executive calendars, scheduling meetings, calls, and travel across various time zones.
• Prepare, edit, and proofread highly confidential correspondence, reports, and presentations with meticulous attention to detail.
• Act as a primary point of contact for executives, screening and prioritizing communications and ensuring timely responses.
• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and detailed itineraries.
• Manage executive expense reporting, ensuring accuracy and compliance with company policies.
• Organize and prepare materials for executive meetings, including board meetings, and accurately record minutes.
• Conduct thorough research and compile background information on requested topics to support executive decision-making.
• Anticipate executive needs and proactively address potential issues before they arise.
• Maintain strict confidentiality and security protocols for all sensitive information.
• Manage ad hoc projects and initiatives as assigned by the executives.
• Liaise effectively with internal departments and external stakeholders on behalf of the executives.

Requirements

• Extensive experience providing high-level administrative support to senior executives (C-suite) in a remote capacity.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and sophisticated use of virtual collaboration platforms (e.g., Zoom, Teams, Slack).
• Exceptional written and verbal communication skills in English, with a polished and professional tone.
• Superior organizational and time-management skills, with the proven ability to multitask effectively under pressure.
• Demonstrated ability to work independently, exercise sound judgment, and maintain utmost discretion.
• Proactive problem-solving skills and a keen ability to anticipate needs.
• Experience in the financial services or a related regulated industry is highly preferred.
• Flexibility to adapt to changing priorities and availability outside standard business hours when required.
• High level of professionalism, integrity, and a commitment to confidentiality.
• A dedicated home office setup with reliable high-speed internet is essential.

Benefits

Our client offers a highly competitive salary, commensurate with extensive experience, and a comprehensive benefits package including premium health coverage, generous retirement plan contributions, and performance-based incentives. This fully remote position provides unparalleled flexibility and autonomy, eliminating commute time and allowing for a superior work-life balance. You will be part of a dynamic, globally recognized financial institution, contributing directly to the success of its senior leadership. Opportunities for professional development and career advancement within the organization are significant. Join a team that values expertise, discretion, and dedication, and experience the rewards of contributing to a leading firm from your remote workspace.