Remote Operations Administrator

Placements24; Southampton; Remote; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Fully remote work

Competitive salary

Company tech provided

Health, dental, vision

Generous PTO

Professional development

Global team culture

Retirement plan with match

Employee assistance

Job summary

Placements24 is seeking a highly organized Remote Operations Administrator to support our global virtual operations from a fully remote role. You will manage workflows, records, and communications across remote teams, ensuring efficiency and timely task completion.

The role requires strong organizational skills, excellent written and verbal communication, and the ability to work independently with proactive problem-solving in a remote-first environment.

Qualifications

• Proven experience in administrative or operations support, preferably remote-first.
• Excellent organizational skills with ability to multitask in a virtual environment.
• Proficiency with Slack, Teams, Asana, Trello and MS Office.
• Strong written and verbal communication for remote collaboration.
• High school diploma; degree in business admin is advantageous.
• Ability to work independently with proactive problem-solving.

Responsibilities

• Coordinate operational workflows for remote teams, ensuring efficiency.
• Maintain digital records, databases and project tools.
• Facilitate cross-team communication across departments.
• Assist onboarding of new remote staff including docs and access.
• Schedule virtual meetings, manage calendars and prepare materials.
• Process expense reports and other admin tasks for remote staff.
• Oversee procurement and distribution of office supplies for remote workers.
• Identify improvements to remote processes and tools.
• Provide general admin support to remote management and teams.
• Ensure compliance with company policies and remote work best practices.

Skills

Organizational skills

Time management

Communication

Independent work

Proactive problem-solving

Education

High school diploma

Business admin degree/cert

Tools

MS Office

Slack

Teams

Asana

Trello

Job description

About the Role

Our client, an innovative technology firm operating globally, is looking for a highly organized and self-motivated Remote Operations Administrator. This is a critical role to ensure the smooth and efficient functioning of our virtual operations, supporting various teams and projects from a distance. As a fully remote position, it demands excellent communication, strong time management, and a proactive approach to problem-solving. The Operations Administrator will be responsible for managing diverse administrative tasks, streamlining workflows, and maintaining essential operational records. If you thrive in a remote setting and possess a strong administrative background, this is an excellent opportunity to contribute to a dynamic and forward-thinking company.

Key Responsibilities

• Manage and coordinate operational workflows for remote teams, ensuring efficiency and timely completion of tasks.
• Maintain and organize digital records, databases, and project management tools.
• Facilitate communication between different remote teams and departments.
• Assist in the onboarding process for new remote employees, including documentation and system access.
• Schedule and coordinate virtual meetings, managing calendars and preparing necessary materials.
• Process and manage expense reports and other financial administrative tasks for remote staff.
• Oversee the procurement and distribution of office supplies and equipment for remote workers.
• Identify and implement improvements to remote operational processes and tools.
• Provide general administrative support to remote management and team members.
• Ensure compliance with company policies and remote work best practices.

Requirements

• Proven experience in an administrative or operations support role, preferably within a remote-first organization.
• Exceptional organizational skills and the ability to manage multiple priorities in a virtual environment.
• Proficiency in Microsoft Office Suite and extensive experience with collaboration platforms (e.g., Slack, Teams, Asana, Trello).
• Strong written and verbal communication skills, essential for remote interaction.
• Ability to work independently, demonstrating initiative and a proactive problem-solving approach.
• Reliable internet connection and a dedicated home office setup.
• Familiarity with cloud-based document management systems.
• High school diploma or equivalent; a degree or certification in business administration is advantageous.
• Experience in troubleshooting basic technical issues related to remote work is a plus.
• Adaptability and willingness to learn new technologies and processes.

Benefits

• Fully remote work arrangement, offering maximum flexibility and work-life integration.
• Competitive salary and potential for performance-based bonuses.
• Company-provided technology and home office setup support.
• Comprehensive health, dental, and vision insurance coverage.
• Generous paid time off and holiday allowances.
• Opportunities for continuous professional development and virtual training.
• A collaborative and inclusive culture within a global team.
• Retirement savings plan with employer matching.
• Employee assistance program for confidential support.