Senior Executive Assistant to MD | Diary, Travel & Events

Volvo Group; Radford Semele; On-site; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Pension scheme: up to 7% matched

Salary Sacrifice Car Scheme

Healthcare: Bupa & Dental

Employee Assistance Programme

Annual leave: 25 days + bank holidays

Discounts on shopping and travel

On-site gym access

Maternity & paternity leave

Job summary

Volvo Group is seeking an experienced Executive Assistant to support the Managing Director and Executive Team. You will manage calendars, prepare board materials, coordinate meetings and travel, and act as a trusted point of contact with stakeholders.

The role requires excellent English, discretion, and strong digital skills with a mindset for process improvement and AI-enabled efficiency. On-site role with a focus on Volvo Bus UK & Ireland operations.

Qualifications

• Experience providing executive support within a large or complex organisation.
• Sound judgement and strong organisational skills with the confidence to manage responsibilities independently.

Responsibilities

• Manage the Managing Director's diary and support the Executive Team with diary coordination.
• Coordinate Executive Team meetings, including agendas, briefing materials, minutes and follow-up actions.
• Act as a trusted first point of contact for internal and external stakeholders.
• Prepare and quality-assure executive documentation, including board packs and presentations.
• Arrange domestic and international travel for the MD and Executive Team, balancing cost and policy.
• Maintain confidential and compliant filing systems aligned with Volvo Group standards.
• Coordinate Volvo Bus events and leadership sessions, managing logistics and visitors.
• Identify opportunities to improve processes using digital tools and AI.

Skills

Diary management

Meeting coordination

Stakeholder management

Executive communication

Discretion with confidential info

Event coordination

Microsoft Outlook

Word

Excel

PowerPoint

Teams

AI awareness

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Volvo Group is seeking an experienced Executive Assistant to support the Managing Director and Executive Team. You will manage calendars, prepare board materials, coordinate meetings and travel, and act as a trusted point of contact with stakeholders.

The role requires excellent English, discretion, and strong digital skills with a mindset for process improvement and AI-enabled efficiency. On-site role with a focus on Volvo Bus UK & Ireland operations.