Executive Assistant to MD & Leadership Team

Volvo Group; Warwick; In loco; GBP 39.000 - 47.000; Tempo pieno

Vantaggi offerti da questo lavoro

Pension scheme up to 7% match

Salary Sacrifice Car Scheme

Healthcare: Bupa & Dental

Employee Assistance Programme

Holiday 25 days + bank holidays + buy

Discounts on shopping, cinema and more

On-site gym and fitness discounts

Maternity & paternity leave

Descrizione del lavoro

Volvo Group is seeking an experienced Executive Assistant to support the Managing Director and the Executive Team at Volvo Bus UK & Ireland. You will coordinate diaries, meetings and travel, ensuring leadership time aligns with priorities and broader business needs.

You will build strong relationships with stakeholders, produce executive documents and maintain compliant filing, while exploring AI-enabled improvements to administrative processes.

Competenze

• Experience providing executive support within a large or complex organisation.
• Proven ability to manage multiple executive diaries, coordinate meetings and arrange travel.
• Proactive problem solver who anticipates issues and acts without detailed instructions.
• Excellent written English; capable of producing high-quality presentations and reports.
• Discretion with confidential information and ability to manage senior stakeholder access.
• Experience coordinating events and welcoming visitors; professional front-facing manner.
• Strong digital skills across MS Outlook, Word, Excel, PowerPoint and Teams.

Mansioni

• Manage the Managing Director's diary and support the wider Executive Team with scheduling.
• Coordinate Executive Team meetings, agendas, materials, minutes and follow-ups.
• Serve as trusted contact for internal and external stakeholders and handle inquiries.
• Prepare and quality-check executive documents, board packs and internal comms.
• Arrange domestic and international travel for the MD and team with policy compliance.
• Maintain structured, confidential digital and physical filing in Volvo Group systems.
• Coordinate Volvo Bus events and leadership sessions, managing logistics and suppliers.
• Identify process improvements using digital tools and AI to enhance efficiency.

Conoscenze

Executive support

Diary management

Travel coordination

Stakeholder communication

Discretion & confidentiality

Microsoft Office

AI awareness

Strumenti

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Descrizione del lavoro

Volvo Group is seeking an experienced Executive Assistant to support the Managing Director and the Executive Team at Volvo Bus UK & Ireland. You will coordinate diaries, meetings and travel, ensuring leadership time aligns with priorities and broader business needs.

You will build strong relationships with stakeholders, produce executive documents and maintain compliant filing, while exploring AI-enabled improvements to administrative processes.