Senior Executive Assistant to CEO | Global Travel & Ops

Family Business United; Greenock; Hybrid; GBP 30,000 - 46,000; Full time

Benefits offered by this job

Competitive salary

28 days' holiday per year

Medical insurance

Company pension scheme

Cycle to work scheme

Opportunity to work at heart of a grow

Job summary

Family Business United is seeking an experienced Executive Assistant to partner with a driven CEO in Greenock. You will take ownership of complex business and personal administration, manage a demanding schedule, and coordinate international travel, while ensuring the office operates smoothly.

The role requires exceptional organisation, proactivity, and discretion in a fast-paced environment. You’ll interact with colleagues, suppliers and senior stakeholders with confidence and professionalism.

Qualifications

• Exceptional organisational and time management skills with meticulous attention to detail.
• Excellent written and verbal communication with ability to build relationships at all levels.
• High level of professionalism and discretion handling confidential information.
• Strong IT capabilities including advanced Excel skills and proficiency in Microsoft 365.
• Comfort using AI tools to improve efficiency and embracing new technology.

Responsibilities

• Manage CEO’s complex diaries, inboxes, calls and correspondence.
• Prepare briefing papers, reports and presentations.
• Organise meetings and Teams calls with minutes and follow-ups.
• Build Excel trackers and use AI tools to streamline drafting and research.
• Coordinate personal appointments, travel and family logistics.

Skills

Organisation

Time management

Communication

Excel

Microsoft 365

AI tools

Discretion

Problem solving

Tools

Microsoft Copilot

ChatGPT

Teams

Job description

Family Business United is seeking an experienced Executive Assistant to partner with a driven CEO in Greenock. You will take ownership of complex business and personal administration, manage a demanding schedule, and coordinate international travel, while ensuring the office operates smoothly.

The role requires exceptional organisation, proactivity, and discretion in a fast-paced environment. You’ll interact with colleagues, suppliers and senior stakeholders with confidence and professionalism.