Executive Assistant to CEO | Global Travel & Strategy

Rowden; Filton; On-site; GBP 50,000 - 70,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

Rowden is seeking an Executive Assistant to partner with the Founder and CEO in a high-ownership role that sits at the heart of a fast-moving scale-up. You will manage inboxes, calendars, travel logistics, and complex communications with precision, discretion and a calm, proactive approach.

The role requires flexibility, strong organisational skills, and the ability to anticipate needs while maintaining a professional, high-trust presence across the leadership team and external stakeholders.

Qualifications

• Proven track record managing complexity and pace with precise execution.
• Comfortable being available evenings/weekends to stay aligned with executive workflow.
• Confident managing inboxes, calendars, and customer-facing engagements at volume.
• Tech-savvy and quick to adopt new tools, including Outlook, PowerPoint, and Excel.
• Skilled at planning complex travel and adjusting to changes at speed.
• Strong written and verbal communication, with appropriate tone for the audience.
• High integrity and discretion, especially with sensitive matters.

Responsibilities

• Coordinate logistics across high-stakes company initiatives – tracking action items and deadlines between the CEO, executive team and external parties.
• Draft first-pass correspondence on the CEO's behalf for sensitive communications, ready for review.
• Maintain a live view of the CEO's commitments and follow-ups, surfacing risks before they escalate.
• Run an agile inbox and calendar, pre-empt clashes and align priorities without direction.
• Plan multi-leg international travel, handling visas, clearances and contingencies.
• Deliver end-to-end visitor engagements: agendas, bios, site access, hospitality and AV.

Skills

Execution discipline

After-hours flexibility

Inbox & calendar management

Tech-savvy

MS Office proficiency

Travel planning

Communication skills

Discretion & integrity

Tools

Microsoft Office Suite

LLMs (AI tools)

Job description

Rowden is seeking an Executive Assistant to partner with the Founder and CEO in a high-ownership role that sits at the heart of a fast-moving scale-up. You will manage inboxes, calendars, travel logistics, and complex communications with precision, discretion and a calm, proactive approach.

The role requires flexibility, strong organisational skills, and the ability to anticipate needs while maintaining a professional, high-trust presence across the leadership team and external stakeholders.