Senior Executive Assistant | Scheduling, Travel & Docs

Michael Page; City of Edinburgh; On-site; GBP 45,000 - 55,000; Full time

Job summary

Michael Page in Edinburgh is seeking an Executive Assistant to manage day-to-day administrative work within Professional Services, helping senior colleagues stay organized and prepared.

You will coordinate priorities, maintain clear records and keep communication flowing across the business, handling travel, meetings and confidential information with discretion. This permanent role offers a salary up to £50,000 depending on experience.

Qualifications

• Experience managing busy diaries, meetings and changing priorities.
• Strong administrative skills and confidence preparing professional documents.
• Ability to coordinate travel, meeting arrangements and detailed schedules.
• Confidence handling confidential information with care and discretion.
• Clear written communication skills and a professional approach to correspondence.
• Good organisation skills, with the ability to keep accurate records and follow up actions.

Responsibilities

• Manage diaries, meetings and appointments to keep schedules organised and priorities clear.
• Arrange meeting rooms, prepare agendas and share relevant papers in advance.
• Coordinate travel plans and itineraries, ensuring details are accurate and easy to follow.
• Prepare correspondence, documents and presentations to a clear professional standard.
• Maintain confidential files, records and contact information in an orderly manner.
• Monitor emails and communications, highlighting actions and following up where needed.
• Support the planning of internal meetings and business events to ensure they run smoothly.
• Handle general office administration and respond to day-to-day requests promptly.

Skills

Diary management

Administrative skills

Travel coordination

Document preparation

Confidential handling

Communication

Event coordination

Job description

Michael Page in Edinburgh is seeking an Executive Assistant to manage day-to-day administrative work within Professional Services, helping senior colleagues stay organized and prepared.

You will coordinate priorities, maintain clear records and keep communication flowing across the business, handling travel, meetings and confidential information with discretion. This permanent role offers a salary up to £50,000 depending on experience.