Executive PA to CEO — Hybrid, Board Support & Events

Allen Associates; Chilton; Hybrid; GBP 40,000 - 45,000; Full time

Benefits offered by this job

30 days holiday

Pension scheme

Health cash plan

Life assurance

Employee discounts

Wellbeing programmes

Professional growth opportunities

Exposure to senior leadership

Involvement in high-profile events

Job summary

Allen Associates is seeking an experienced PA to the CEO for a 12-month FTC, providing executive support at the highest level. You will manage diaries, coordinate travel, prepare board materials, and liaise with senior stakeholders in a hybrid work setting with on-site requirements.

You will engage in governance administration, minute-taking, event coordination, and project support, leveraging digital tools and AI to drive efficiency and impact.

Qualifications

• Proven experience supporting a CEO, Executive Director, or senior leadership team.
• Strong organisational skills with meticulous attention to detail.
• Proficiency in Microsoft Office suite including Word, Excel, Teams, and Outlook.
• Experience managing complex diaries, stakeholder communications, and governance administration.
• Knowledge of minute-taking, board reporting, and governance processes.
• Ability to work with senior stakeholders, build relationships, and handle sensitive information confidently.
• Awareness of digital tools, AI, and productivity software to enhance efficiency.
• Demonstrable resilience, adaptability, and ability to manage competing priorities.

Responsibilities

• Managing complex diaries and scheduling appointments to optimise the CEO's time and priorities.
• Coordinating travel arrangements and accommodation for meetings and events across various locations.
• Preparing and distributing agendas, supporting materials, and minute-taking for Board meetings and governance forums.
• Acting as a key point of contact for internal and external stakeholders, ensuring clear and professional communication.
• Administering correspondence, emails, and priorities to facilitate operational efficiency.
• Assisting with high-level project coordination and liaising with senior leadership and Board members.
• Supporting event planning and participation in industry engagements and conferences.
• Contributing to continuous process improvements through the use of digital tools and AI where appropriate.

Skills

Diary management

Stakeholder communication

Event coordination

Governance administration

High attention to detail

Tools

Microsoft Word

Excel

Teams

Outlook

Job description

Allen Associates is seeking an experienced PA to the CEO for a 12-month FTC, providing executive support at the highest level. You will manage diaries, coordinate travel, prepare board materials, and liaise with senior stakeholders in a hybrid work setting with on-site requirements.

You will engage in governance administration, minute-taking, event coordination, and project support, leveraging digital tools and AI to drive efficiency and impact.