Executive Assistant to CEO - Strategic Gatekeeper

Allen Associates; Oxford; Hybrid; GBP 40,000 - 45,000; Full time

Benefits offered by this job

Hybrid work arrangements

30 days holiday + BH

Pension scheme

Health cash plan

Life assurance

Employee discounts

Wellbeing programmes

Growth opportunities

Job summary

Allen Associates is seeking an Executive Assistant to the CEO for a 12-month FTC. This role sits at the heart of leadership, offering high-level exposure and the chance to shape governance processes while coordinating complex calendars and travel across locations.

Hybrid working is available, with on-site requirements as needed. The successful candidate will bring proven executive support experience, superb organisation, and strong stakeholder communication skills, along with familiarity with

Qualifications

• Proven experience supporting a CEO, Executive Director, or senior leadership team.
• Strong organisational skills with meticulous attention to detail.
• Proficiency in Microsoft Office suite including Word, Excel, Teams, and Outlook.
• Experience managing complex diaries, stakeholder communications, and governance administration.
• Knowledge of minute-taking, board reporting, and governance processes.
• Ability to work with senior stakeholders, build relationships, and handle sensitive information confidently.
• Awareness of digital tools, AI, and productivity software to enhance efficiency.
• Demonstrable resilience, adaptability, and ability to manage competing priorities.

Responsibilities

• Managing complex diaries and scheduling appointments to optimise the CEO’s time and priorities.
• Coordinating travel arrangements and accommodation for meetings and events across various locations.
• Preparing and distributing agendas, supporting materials, and minute-taking for Board meetings and governance forums.
• Acting as a key point of contact for internal and external stakeholders, ensuring clear and professional communication.
• Administering correspondence, emails, and priorities to facilitate operational efficiency.
• Assisting with high-level project coordination and liaising with senior leadership and Board members.
• Supporting event planning and participation in industry engagements and conferences.
• Contributing to continuous process improvements through the use of digital tools and AI where appropriate.

Job description

Allen Associates is seeking an Executive Assistant to the CEO for a 12-month FTC. This role sits at the heart of leadership, offering high-level exposure and the chance to shape governance processes while coordinating complex calendars and travel across locations.

Hybrid working is available, with on-site requirements as needed. The successful candidate will bring proven executive support experience, superb organisation, and strong stakeholder communication skills, along with familiarity with