Senior Executive Assistant: Global Calendar & Travel Lead

Cambridge Consultants; Cambridge; Hybrid; GBP 36,000 - 48,000; Full time

Benefits offered by this job

25 days annual leave plus bankholidays

Company bonus (profit share)

Flexible working patterns and hybrid

Medical insurance

Life assurance

Group income protection

Employee assistance programme

Enhanced parental leave

Sabbatical leave

Travel insurance

Generous company pension plan

Career development plans

Free breakfast and 2-course lunch

Free onsite parking

Social committee events

Job summary

Cambridge Consultants is seeking an experienced Executive Assistant to support senior stakeholders in a busy, fast-paced environment. The role combines diary management, travel coordination, and project support across business units.

You will work with AI tools like Copilot to enhance efficiency and collaborate with EAs to ensure smooth operations, with hybrid working and office-based presence in Cambridge. Strong organisation and confidentiality are essential.

Qualifications

• Relevant experience within a similar role.
• Experience supporting senior stakeholders in a fast-paced environment. Be able to multi-task.
• Proficiency in using MS365 and Microsoft Teams.
• Experience coordinating complex international travel.
• Comfortable using, or willing to learn, AI tools such as Copilot to support administrative tasks.
• Must be able to prioritise work effectively and communicate with key stakeholders regarding deadlines.
• Strong attention to detail and accuracy.
• Complete reliability handling confidential, sometimes sensitive information.
• A proactive team player with a strong desire to muck in where required.

Responsibilities

• Provide strategic calendar management and time planning support for seniors.
• Schedule complex meetings across multiple time zones.
• Coordinate internal meetings, which may include minute/action taking, supported by AI tools such as Copilot and Claude.
• Organise UK and overseas travel in line with our policy.
• Organise conference attendance and associated travel arrangements.
• Liaise with our clients when arranging meetings, building a strong working relationship.
• Arrange tours of our facilities and be on hand to support client visits.
• Perform general administrative tasks such as pulling together expense reports and raising purchase orders.
• Process statements of work and obtain signatures for contracts.
• Manage the induction and onboarding process for new employees.
• Work with your line manager to ensure smooth running of the business, including coordinating cover during periods of leave.

Skills

Organisation

Stakeholder support

MS365 / Teams

Travel coordination

AI tools (Copilot)

Prioritisation

Attention to detail

Confidentiality

Team player

Tools

MS365

Microsoft Teams

Copilot

Job description

Cambridge Consultants is seeking an experienced Executive Assistant to support senior stakeholders in a busy, fast-paced environment. The role combines diary management, travel coordination, and project support across business units.

You will work with AI tools like Copilot to enhance efficiency and collaborate with EAs to ensure smooth operations, with hybrid working and office-based presence in Cambridge. Strong organisation and confidentiality are essential.