Senior Executive Assistant — Belfast, 6-month Contract

Paragon Personnel Ltd; Belfast City District; On-site; GBP 40,000 - 43,000; Full time

Job summary

Paragon Personnel Ltd urgently seeks an experienced Executive Assistant to support two senior leaders within a busy Back/Middle Office. This fast-paced role requires high organisational ability, proactive work style and comfort with senior stakeholders. 6 months maternity cover with potential extension, 9am–5pm, Belfast-based.

The role includes diary management, travel planning, minute-taking, reporting and event coordination, with a focus on confidentiality and professional discretion.

Qualifications

• Previous experience as an Executive Assistant or similar role.
• Experience supporting senior-level individuals in a fast-paced environment.
• Strong diary management experience.
• Excellent organisational skills and ability to manage competing priorities.
• Proactive and able to work independently.
• Good communication and relationship-building skills.

Responsibilities

• Manage diaries and arrange meetings for two senior individuals.
• Organise travel and day-to-day arrangements.
• Arrange wider team meetings, prepare agendas and take minutes.
• Manage multiple tasks and projects with deadlines.
• Organise team events, town halls and leadership meetings.
• Arrange venues, transport and other event requirements.
• Collaborate with EAs across locations to support the team.
• Assist with general office management as the team grows.
• Support projects by tracking actions and preparing reports.
• Prepare presentations and briefing documents for senior management.
• Handle confidential information with discretion.

Skills

Diary management

Organisational skills

Communication

Relationship-building

Proactive

Tools

Outlook

Teams

SharePoint

PowerPoint

Job description

Paragon Personnel Ltd urgently seeks an experienced Executive Assistant to support two senior leaders within a busy Back/Middle Office. This fast-paced role requires high organisational ability, proactive work style and comfort with senior stakeholders. 6 months maternity cover with potential extension, 9am–5pm, Belfast-based.

The role includes diary management, travel planning, minute-taking, reporting and event coordination, with a focus on confidentiality and professional discretion.