Senior EA for Two Executives | Diary & Events

Paragon Personnel Ltd; Lisburn; On-site; GBP 32,000 - 34,000; Full time

Job summary

Paragon Personnel Ltd in Belfast is seeking an experienced Executive Assistant to support two senior stakeholders in a fast-paced Back/Middle Office environment. The role covers diary management, travel arrangements and minute-taking for meetings, with a focus on organisation and discretion.

The ideal candidate will have proven experience supporting senior executives, strong communication and the ability to manage competing priorities under pressure, alongside proficiency with Microsoft 365

Qualifications

• Previous experience as an Executive Assistant or Senior Administrator.
• Experience supporting senior-level individuals in a busy environment.
• Strong diary management experience.
• Good organisational skills and the ability to manage competing priorities.
• Proactive and able to work independently.
• Good communication and relationship-building skills.
• Comfortable working under pressure and adapting to changing priorities.
• Confident using Microsoft 365, particularly Outlook, Teams, SharePoint and PowerPoint.

Responsibilities

• Manage diaries and arrange meetings for two senior individuals.
• Organise travel and other day-to-day arrangements.
• Arrange wider team meetings, including preparing agendas and taking minutes.
• Manage a number of tasks and projects at the same time, making sure deadlines are met.
• Organise team events, town halls, leadership meetings and senior visits.
• Arrange venues, transport and other event requirements.
• Work closely with other EAs across different locations.
• Help with general office management as the team continues to grow.
• Support projects by tracking actions, gathering information and preparing reports.
• Prepare presentations, communications and briefing documents for senior management.
• Deal with confidential information appropriately and with discretion.

Skills

Diary management

Organisational skills

Proactive

Communication

Attention to detail

Ability to work under pressure

Tools

Outlook

Teams

SharePoint

PowerPoint

Job description

Paragon Personnel Ltd in Belfast is seeking an experienced Executive Assistant to support two senior stakeholders in a fast-paced Back/Middle Office environment. The role covers diary management, travel arrangements and minute-taking for meetings, with a focus on organisation and discretion.

The ideal candidate will have proven experience supporting senior executives, strong communication and the ability to manage competing priorities under pressure, alongside proficiency with Microsoft 365