Senior Executive Assistant

Knight Frank; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

Knight Frank seeks a Senior Executive Assistant for a fixed-term contract in London. The role involves comprehensive 1:1 support to the Head of Commercial, encompassing diary management, meeting coordination, and stakeholder engagement. Candidates should have over 3 years of experience in a senior executive position and proficiency in Microsoft Office.

Qualifications

• 3+ years experience at Senior Executive level

Responsibilities

• Provide extensive 1:1 EA support, including diary management and meeting preparation.
• Coordinate Board meetings and handle ad-hoc personal administration tasks.
• Manage travel arrangements and financial documentation.

Skills

Proficient using Microsoft Office

Job description

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Contract Type: Fixed Term Contract
Employment Type: Full-Time
Working Requirements: On Site
Hours: 9:00am to 6:00pm
Salary: Competitive
Division: Commercial
Location: 55 Baker Street

Knight Frank is looking to hire a Senior Executive Assistant on a fixed-term contract initially, with the potential to go perm. The role will provide 1:1 support to the Head of Commercial.

We are the world’s leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential, and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 600+ offices across 50 territories.

Role:

This is a 1:1 role for a highly motivated, results-driven Senior EA. Responsible for proactively managing the UK Commercial Head’s day-to-day activities, including providing right-hand assistance in a discreet, diplomatic, and efficient manner. Offering solutions, ideas, and making judgments and decisions on behalf of the UK Commercial Head as required.

Responsibilities:

• Provide extensive 1:1 EA support to the Leadership Head, including proactive diary management, meeting preparation, and briefing materials.
• Manage all Board and Strategy monthly meetings, including production of board packs, minute-taking, and distribution of materials.
• Handle ad-hoc personal administration tasks for the Leadership Head, ensuring timely and efficient management.
• Coordinate Leadership Head’s participation in GEB meetings, Strategy Days, and organize PP conference packs and presentations.
• Oversee Commercial Board meetings, including agenda management, stakeholder liaison, and minute-taking, ensuring actions are completed before the next meeting.
• Manage stakeholder attendance and paperwork for external Board and Committee meetings, ensuring all necessary documents are prepared and distributed.
• Arrange and manage UK and overseas travel, including preparing detailed itineraries and travel packs, and ensuring seamless travel experiences.
• Complete expense reports, manage financial documents, process supplier invoices, and sign off monthly travel costs.
• Screen, prioritize, and respond to mail, email, calls, and voicemails, ensuring effective communication and timely responses.
• Maintain and update RICS Management and CPD diary for the stakeholder, ensuring all records are accurate and up-to-date.
• Coordinate business planning with Finance Business Partner, managing the process for the Leadership Head and ensuring all meetings occur within required timescales.
• Support the Leadership Head and Strategy Team in the coordination of the three-year plan, ensuring alignment and progress.
• Organize and manage business updates, town halls, conferences, and regional office visits, handling all logistics and preparations.
• Deliver projects with full accountability, implementing effective project management governance, and reporting to the Project sponsor.
• Act as Marketing Communications Coordinator, managing collateral needs, social media, and CRM programmes for the stakeholder, and producing marketing materials.

Key Experience Required:

• 3+ years experience at Senior Executive level
• Proficient using Microsoft Office

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Please note: this is a direct search led by Knight Frank. Applications from recruitment agencies will not be accepted, nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.