Senior Executive Assistant

Fujitsu; Greater London; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

26 Days annual leave plus public bank

Pension – Double matching up to 10%

Life assurance

Companywide incentive plans

Flexible benefits (extra holidays, etc

Perks at work – employee discounts

Employee assistance programme/ virtual

Medical Cover

Job summary

Fujitsu is seeking an experienced Executive Assistant to the CEO to enable strategic initiatives by handling complex scheduling, travel, and administrative tasks with precision. You will partner with the Chief of Staff and leadership to ensure efficient operations and seamless executive support across the UK business.

The role requires exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment while maintaining a professional

Qualifications

• Proven experience as an executive assistant to a CEO or senior executive.
• Excellent organisational, planning and time management skills.
• Exceptional interpersonal and written communication abilities.
• Ability to prioritise and handle multiple tasks simultaneously.
• Proficiency in MS Office Suite.

Responsibilities

• Manage complex diary across multiple time zones.
• Safeguard the CEO’s time by triaging meetings and prioritising schedules.
• Coordinate and distribute meeting materials in advance.
• Support delivery of wider UK business priorities in partnership with COS/COO offices.
• Process expense claims and travel arrangements in line with company policy.
• Take minutes and provide ad hoc administrative support.
• Represent the CEO professionally to internal and external stakeholders.
• Liaise with HQ and Global Office teams to build networks.

Skills

Executive support

Diary management

Travel coordination

Stakeholder management

MS Office

Tools

Microsoft Office

Job description

Job Location: London

Location Flexibility: Primary Location Only

At Fujitsu, our purpose is to make the world more sustainable by building trust in society through innovation. Founded in Japan in 1935, Fujitsu has been a pioneer in technology and innovation for decades. Today, as a world-leading digital transformation partner, we are committed to transforming business and society in the digital age.

With approximately 130,000 employees across over 50 countries, Fujitsu offers a broad range of products, services, and solutions. We collaborate with our customers to co-create solutions that drive enterprise-wide digitalization while actively working to address social issues and contribute to the United Nations Sustainable Development Goals (SDGs).

This role will report to and work in collaboration with the Chief of Staff to ensure the CEO is effective and successful, enabling them to focus on strategic initiatives while you take care of the details. Your ability to multitask, prioritize, and communicate effectively will be instrumental in ensuring the seamless operation of CEO. This role is seeking an individual who has a proven background in managing complex scheduling and day to day organisation at the most senior executive level, as well as a great attention to detail, resourcefulness and the ability to remain calm under pressure.

Are you ready to shape your world and change the way the world works? Do you want to collaborate and achieve together with committed people to ensure our leaders can excel? This is your world and your opportunity to shape it for the better.

Your role

Responsibilities

This role requires a positive, flexible and curious individual who has a passion for organisation and making an impact. The main responsibilities of the role include:

• Understanding the priorities and tasks required to support the effective day to day running of the CEO
• Complex diary Management across multiple time zones.
• Safeguarding the CEO’s time - ensuring meetings are triaged and prioritised in the most efficient way to suit the CEO’s objectives and maximize time efficiency
• Ownership of the requests for, coordination of and distribution of meeting materials in advance to facilitate.
• Working in partnership with the COS and COO office to ensure successful delivery of the wider UK Business priorities.
• Delegation responsibility for approvals where appropriate and obtaining relevant business rationale for expenditure.
• Mailbox management to include initial triage, acknowledgements, items to flag or redirecting where appropriate.
• Research and planning domestic and international travel itineraries and meeting schedules for business trips including all associated logistics.
• Planning and arranging customer trips and entertainment schedules. Deputising for the Chief of Staff where required.
• Pro-actively following up on action items required of the CEO and UK Leadership Team. Processing, tracking and managing expense claims on behalf of the CEO within Concur according to company policy.
• Administrative tasks for the CEO, such as taking meeting minutes, printing documentation and ad hoc admin etc.
• Arrange, attend and be involved in key Leadership Team meetings and events with accountability to track and follow up on actions and activities.
• Deputising for the Chief of Staff where required.
• Demonstrating a consistent and professional representation of the CEO brand as a key liaison to both internal colleagues and external customers/offices
• Building knowledge and networks with other HQ and Global Office Teams within the organization

Your Transferable Skills And Experience

• Proven experience as an executive assistant to a CEO or a Senior Executive
• Excellent organisational, planning and time management skills.
• Exceptional interpersonal skills, verbal and written communication.
• Ability to prioritise and handle multiple tasks and demands at any given time.
• Proficiency in MS Office Suite
• Strong problem-solving and decision-making skills.
• A proactive and detail-oriented approach to work.
• High level of professionalism, integrity and discretion.
• Commercial awareness.

Your Benefits

• 26 Days annual leave plus public holidays (3 flexible)
• Pension – Double matching contributions of up to 10%
• Life assurance
• Companywide incentive plans
• Your choices (Flexible benefits such as increased holidays/ travel/ dental critical illness and more)
• Perks at work – employee discounts
• Employee assistance programme/ virtual GP
• Medical Cover

Recruitment process

The recruitment process consists of two interview stages.

We are a Disability Confident Employer and will offer an interview to disabled applicants who meet the minimum/essential criteria for the role.

Relocation Supported: No

Visa Sponsorship Approved: No

At Fujitsu, we are committed to an inclusive recruitment process that values the diverse backgrounds and experiences of all applicants. We believe that hiring people from a wide variety of backgrounds makes us stronger, not because it’s the right thing to do, but because it allows us to draw on a wider range of perspectives and life experiences.