Senior Document Production Specialist

Owen Reed; Greater London; On-site; GBP 28,000 - 52,000; Full time

Job summary

Owen Reed in London is seeking an experienced Document Services Operator to join the firm. The role focuses on producing and formatting documents with high accuracy and speed, converting files to Word, Excel, PowerPoint and Visio, and ensuring compliance with internal standards.

You will revise, cross-reference and manage tables of contents, mail merges, PDFs, and presentations. The ideal candidate has advanced document-production skills, strong verbal and written communication, and a proactive

Qualifications

• College degree or business certification preferred; equivalent professional experience considered.
• Previous experience working as a word processor within a legal or financial services organisation is required.
• Proven ability to meet demanding deadlines in a high-pressure environment while maintaining a professional manner and delivering exceptional client service.

Responsibilities

• Revise, format, compare and cross-reference documents.
• Convert documents from various formats into Microsoft Word, Excel, PowerPoint and Visio while adhering to the firm’s established best practices.
• Generate, update and revise tables of contents.
• Create and run mail merges.
• Complete defined-terms checks and reformat documents using the firm’s approved standards and tools.
• Modify, compile and redact PDF documents.
• Create forms, electronic closing binders and bookmarks using Adobe Acrobat.
• Create, revise and reformat PowerPoint presentations while maintaining the firm’s branding standards.
• Create and modify organisational charts, flowcharts and timelines using Visio and PowerPoint.
• Use Excel to reformat documents, prepare spreadsheets for printing, and create basic formulas and charts.
• Provide responsive technical support to clients, including software troubleshooting.

Skills

Attention to detail

Verbal and written communication

Proactive

Team player

Ownership of skill development

Education

College degree or business certification preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Visio

Microsoft Outlook

Adobe Acrobat

OmniPage

Nuance Power PDF

Litera Compare

DocXtools

Job description

Owen Reed in London is seeking an experienced Document Services Operator to join the firm. The role focuses on producing and formatting documents with high accuracy and speed, converting files to Word, Excel, PowerPoint and Visio, and ensuring compliance with internal standards.

You will revise, cross-reference and manage tables of contents, mail merges, PDFs, and presentations. The ideal candidate has advanced document-production skills, strong verbal and written communication, and a proactive