Senior Document Controller in London

Energy Jobline ZR; Greater London; On-site; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Pension

Private Health insurance

Life insurance

Educational and professional develop.

23 days’ holiday plus public holidays

Job summary

ME Engineers seeks a Senior Document Controller in London to manage document control for major projects. You will work closely with engineering staff, support bid-to-live processes and maintain robust data environments.

You will lead with accuracy, oversee QA adherence and ensure timely delivery of project information across UK offices, collaborating with BIM and project leads to meet deadlines.

Qualifications

• Proficiency in construction industry document control systems: ACC, Viewpoint, Asite, Livelink, Conject, ME FTP site Egnyte, Aconex, 4-Projects.

Responsibilities

• Create and record bid process through to live project.
• Ensure initial documentation is available for new projects (PQPs, project protocols).
• Liaise with ME Project Lead and BIM Manager to establish deadlines and protocols.
• Initiate project kick-off meetings and provide PQPs.
• Establish project protocols with external Document Controllers.
• Manage project Common Data Environments and document issuance/recording.
• Ensure latest Design Team information is available to ME team.
• Track, report and manage workflows (RFIs, technical subs, comments) and responses.
• Return of comments/approvals on behalf of ME Design Team.
• Provide regular workflow status reports.
• Issue ME model files via ACC or similar, initiate ME delivery meetings.
• Record and maintain ME electronic project folders; archive completed folders.
• Assist QA system implementation and day-to-day processes for HS&E, ISO 9001.

Skills

Document control systems

Advanced MS Office

Deltek Vision

Numerate

Organisational skills

Detail oriented

Multi-task

ISO awareness/auditing

Clear communication

Timekeeping

Tools

ACC

Viewpoint

Asite

Livelink

Conject

ME FTP site Egnyte

Aconex

4-Projects

Newforma

Job description

The Job

We are seeking a suitably experienced and highly motivated individual to join us. This role will perform the duties of Senior Document Controller. This position requires the individual to have worked in a similar capacity previously with a proven track record. The role is based at our London office.

You should be able to be client facing with the ability to develop strong relationships within the company and others. You will work as part of a team but should be happy working independently. This role involves working closely with the engineering staff, and would suit a bright, confident individual, with a positive outlook and good communication skills.

WHO are ME Engineers?

ME Engineers are an international consulting engineering firm providing engineering solutions for large scale, complicated and fast paced projects worldwide. Our clientele includes a diverse array of architects, developers, universities, and others of all sizes who demand excellence from their consultants. ME operates from 17 global offices and provides opportunities for our employees to work on some of the most exciting and innovative projects around the nation and world.

As Senior Document Controller you will:

The Senior Document Controller will collaborate with technical members of staff as outlined in the section below. The role will be consistent with company processes, values, and timelines to ensure that team and company goals are met. The role may include Line management of DC staff across the UK offices.

The role will include but not exclusively:

Senior Document Controller Overview:

Manage processes for new and existing projects.

• Create and record bid process through to ‘live’ project.
• Ensure initial documentation is available for new projects (completed PQP, project specific protocols, Project Directory).
• Liaise with ME Project Lead and BIM Manager to establish key deadlines, information requirements, and project protocols.
• Initiate project kick off meeting & provide Project PQP (to be undertaken by PM)
• Establish project protocols with external Document Controllers.
• Manage project Common Data Environments
• Issuing and recording of ME drawings and documents in line with project protocols.
• Ensure latest Design Team information is available to ME team.
• Tracking, reporting and management of workflows (RFIs, Tech Subs, commenting, etc.) and their timely responses.
• Return of comments, approvals, etc. on behalf of ME Design Team.
• Regular reporting on workflow status.

BIM Models

• Issue process of ME model files through ACC or similar as needed. ME Project Delivery
• Initiate regular ME delivery meetings as required.
• Establish ME deliverables (TIDP, MIDP) with Project Lead and BIM Manager.
• Attend resource meetings.
• Resource tracker, assist maintain project timeline of key project submissions
• Liaise with external Design Team to ensure smooth delivery.
• Ensure project protocols are followed.
• QA of drawings/documents for correct naming/numbering/revisions prior to issue.
• Recording of deliveries

ME Electronic Project Folders

• Ensure current project folders are being used.
• Archiving completed project folders and retrieval if required.
• Review of folder structure and improvement as required.
• Record & assist audit historic submissions.

ME QA System

• Liaise with QA Director in the implementation of ME QA system.
• Assist the team with development of new systems.
• Day to day implementation of company processes in respect of HS&E, BS EN ISO 9001

The Opportunity

An exciting opportunity is available to join our team and contribute to their success in delivering a variety of interesting projects

Your Qualifications/Skills

• Proficiency in construction industry document control systems, such as;
  • ACC
  • (Viewpoint, Asite, Livelink, Conject, ME FTP site Egnyte, Aconex, 4-Projects)
  • Business Collaborator
  • Newforma (desirable)
• Advanced MS Office skills
• Experience of Deltek Vision (desirable)
• Numerate
• Excellent organisational skills
• Extremely detail orientated and methodical
• Adaptable to varying responsibilities and tasks.
• Awareness of ISO Standards and auditing, or willingness to learn
• Ability to multi-task
• Highly proactive with the ability to set priorities, follow up and meet deadlines.
• Able to communicate clearly, get on well with others at all levels and work well in a team.
• Ability and interest in facilitating continual improvement systems.
• Excellent timekeeping

You believe in ME Engineers' values:

• Build Trust & Respect
• We are in this together
• Embrace the challenge.
• Be bold and passionate.
• Creative problem solvers

The Benefits

• Competitive salary depending on experience and skills
• Pension
• Private Health insurance
• Life insurance
• Educational and professional development opportunities
• 23 days’ holiday plus public holidays

Why ME?

ME is an employee-owned corporation. Our values and business focus are centred around not only our clients but also providing growth opportunities and a fantastic work environment for our employees. This opening provides an opportunity to not only grow your own personal career but also be a part of our exciting and growing family.

We are an Equal Opportunity Employer. We celebrate and are committed to creating an inclusive environment for all employees regardless of race, , , , , , , or .

Full-time position with excellent salary and benefits.

Due to the high amount of interest that we receive, we are unfortunately unable to respond to each application individually. Therefore, if you do not hear back from us then you have not been shortlisted for this role.