Senior Document Controller

PACE Global; East Midlands; On-site; GBP 46,000 - 50,000; Full time

Job summary

PACE Global in Derby invites a Senior Document Controller to join a major defence programme. You will manage end-to-end document control, maintain EDMS (ViewPoint), ensure compliance, and produce KPI reports while safeguarding confidentiality.

You must have 8-10+ years in document control, UK Security Clearance (SC) or eligibility, and be a British national. The role is on-site three days a week with travel/accommodation provided for non-local candidates.

Qualifications

• 8-10+ years in a document control role (defence/engineering or major project environment preferred).
• UK Security Clearance (SC) or eligible to obtain.
• British National (sole nationality requirement).
• Experience with EDMS governance, metadata accuracy, and audit trails.

Responsibilities

• Manage end-to-end document control process with versioning and distribution.
• Administer EDMS (ViewPoint) to ensure up-to-date metadata and filing structures.
• Produce regular status reports on documents, actions, and KPIs.
• Liaise with project teams and stakeholders to ensure timely submissions and approvals.
• Support audits with full traceability of documentation and records.

Skills

Document control

EDMS

Stakeholder management

Attention to detail

Communication

Organisational skills

Independent worker

Tools

ViewPoint

Job description

Job Specification: Senior Document Controller

Sector: Defence Location: Derby (Midlands) - 3 days per week on site Grade: Senior Salary: £50,000 inclusive of car allowance (£46,000 basic + £4,000 car allowance)

About the Role

We are seeking an experienced Senior Document Controller to join a major defence sector programme based in Derby. This role requires three days per week on site, with travel and accommodation provided for candidates who are not local to the area.

The successful candidate will be responsible for managing document control processes within a secure environment, ensuring information is accurately maintained, tracked, and compliant with programme and regulatory requirements.

Key Responsibilities

• Manage the end-to-end document control process, ensuring documents are correctly logged, distributed, and version-controlled
• Administer and maintain the Electronic Document Management System (EDMS), specifically ViewPoint
• Ensure document metadata is accurate, complete, and up to date in line with project and client requirements
• Produce regular reports on document status, outstanding actions, and KPI performance
• Liaise with project teams, engineers, and stakeholders to ensure timely submission and approval of documentation
• Maintain document registers, filing structures, and audit trails in accordance with information governance standards
• Support internal and external audits, ensuring full traceability of documentation
• Coordinate document workflows across multiple teams and disciplines, ensuring deadlines are met
• Uphold strict confidentiality and security protocols
• 8-10+ years' experience in a document control role, ideally within a defence, engineering, or major project environment
• Must hold, or be eligible to obtain, UK Security Clearance (SC)
• Must be a British National (sole nationality requirement for this role)
• Strong attention to detail and a methodical, organised approach
• Excellent communication and stakeholder management skills
• Ability to work independently while managing multiple priorities and deadlines