Administrative / Document Control

G3 Systems Ltd; Mildenhall; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

25 days annual leave plus UK publichol

Job summary

G3 Systems Ltd is seeking an organised Administrative / Document Controller to support a major United States Air Force programme at RAF Mildenhall. You will maintain project documentation, coordinate document control activities and ensure accurate reporting across engineering and construction programmes.

The role requires attention to detail, solid experience in document control within defence environments, and the ability to obtain the necessary security clearance.

Qualifications

• Previous experience in document control, project administration or technical administration.

Responsibilities

• Maintain electronic and hard-copy project filing systems.

Skills

Organisational skills

Attention to detail

Written communication

Verbal communication

MS Office

SharePoint

Aconex

Viewpoint

Autodesk Construction Cloud

Document control

Security clearance

Tools

SharePoint

Aconex

Viewpoint

Autodesk Construction Cloud

MS Office

Job description

Salary: Starting from £30,000 (dependent upon qualifications, experience and security clearance)

The Role

G3 Systems is seeking an organised and detail-oriented Administrative / Document Controller to support a major United States Air Force programme at RAF Mildenhall.

Working within the Programme Management Office (PMO), you will be responsible for maintaining project documentation, coordinating document control activities and ensuring accurate reporting across engineering and construction programmes.

The successful candidate will ensure project records are maintained in accordance with contractual requirements, supporting the timely delivery of weekly reports, technical documentation and customer deliverables.

This role is fundamental in maintaining programme governance, audit readiness and document compliance.

Key Responsibilities

• Maintain electronic and hard-copy project filing systems.
• Control engineering, project and contractual documentation throughout the document lifecycle.
• Register, distribute and archive project documents.
• Maintain document revision histories and version control.
• Produce and distribute weekly project reports and status updates.
• Support the preparation and submission of contractual deliverables.
• Maintain project registers, correspondence logs and document trackers.
• Ensure documentation complies with customer quality and contractual requirements.
• Coordinate document reviews, approvals and distribution.
• Prepare meeting packs and maintain action registers where required.
• Support project teams with administrative and reporting activities.
• Assist with audit preparation and records management.
• Liaise with Project Managers, Engineers, Commercial and Quality teams to ensure documentation remains current and accurate.

About You

You will be an organised and detail-oriented professional with experience in document control, project administration or technical administration within engineering, construction or defence environments.

• Previous experience in document control, project administration or technical administration.
• Excellent organisational skills and attention to detail.
• Experience maintaining structured electronic filing systems.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Ability to manage multiple priorities while working to demanding deadlines.
• Experience within engineering, construction, infrastructure or defence sectors.
• Knowledge of document management systems such as SharePoint, Aconex, Viewpoint or Autodesk Construction Cloud.
• Familiarity with engineering drawings, technical documentation and document revision control.
• Understanding of ISO 9001 quality management systems and document control processes.
• Experience supporting programme or project management teams.
• Existing BPSS, Security Check (SC) or higher security clearance, or the ability to obtain the appropriate clearance.

What We Offer

• Competitive salary starting from £30,000 per annum, dependent upon experience.
• 25 days annual leave plus UK public holidays.
• Private Medical Insurance (BUPA).
• Life Assurance (3.5 times annual salary).
• Company Pension Scheme.
• Company Sick Pay.
• Salary Sacrifice Schemes, including Electric Vehicle and Cycle to Work.
• Employee Assistance Programme.
• Professional development and training opportunities.
• Opportunity to support high-profile United States Air Force infrastructure programmes in a collaborative and professional environment.

Security Requirements

This position is subject to successful pre-employment screening and will require the successful candidate to obtain and maintain the appropriate security clearance, which may include BPSS, Security Check (SC) and client-specific security requirements.

G3 Systems Ltd is an equal opportunities employer and welcomes applications from suitably qualified candidates regardless of age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex or sexual orientation.