Senior Document Controller

Aventa Group; Basingstoke; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A leading energy company is seeking a Senior Document Controller to join their UK project team in Basingstoke. This crucial role involves managing technical and administrative documentation for various projects in the oil and gas industry, ensuring efficiency in communication and collaboration across teams. Ideal candidates will have proven experience in document management systems, particularly SharePoint, and strong communication skills to support project functions in a dynamic environment.

Qualifications

• Relevant experience as a Document Controller in the O&G industry.
• Experience with SharePoint is necessary.
• Good written and spoken communication skills.

Responsibilities

• Control and manage documentation from Contractors/Suppliers.
• Prepare transmittals and progress reports.
• Provide training on Document Management Systems.

Skills

Document Management

Communication Skills

Training Provision

Documentation Control

Collaboration

Tools

SharePoint

Eni EDMS (Assai)

Job description

Our client, which is wholly owned by a global energy company, performs a key role developing projects and providing expert engineering support to businesses worldwide.

The company has an integrated operation office in the UK in Basingstoke, and is currently helping to lead in the energy transition from traditional business areas with decarbonised solutions such as CCS (Carbon Capture and Storage) to innovative project such as renewables, hydrogen, etc.

The office is a landmark feature on Basing View in central Basingstoke, with ample free parking and only a five-minute walk from the mainline railway station. This is an exciting time in the UK and international energy business with the opportunity to develop skills and capabilities in new technologies on dynamic projects as we are committed to move towards a ‘net zero’ future. If you want to be part of driving this change, join us.

SmartWorking (Hybrid Working)

Our client operates a SmartWorking policy allowing personnel to work for up to 12 working days/month from home or a similar secure UK location and these 12 days can be available even where personnel are on leave for a portion of the month. As such, typically around 60% of time working remotely is available for individuals who wish to take advantage of this.

Description of Project/Role and Main Responsibilities

The Senior Document Controller will work as part of the EniProgetti UK Project Team. He/she will support the projects in all aspects related to technical, contractual, and administrative document management, including but not limited to, the following:

Control and management of documentation issued by Contractors/Suppliers;

Preparation of transmittals for document exchange with 3rd parties;

Provision of training to Contractors/Suppliers on Document Management Systems and processes;

Preparation of progress reports (e.g. documents issued vs planned, forecast of deliverables to be issued etc);

Collaboration with other project functions to prepare/update documentation (e.g. Management Procedures)

Management of the information exchanged with 3rd parties (Government, project partners etc);

Attending meetings and workshops as required;

Archiving of all correspondence and administrative documentation.

Candidate’s qualifications, professional experience and skills required for the position

Relevant experience as a Document Controller in the O&G industry particularly with operating companies.

Experience with SharePoint is necessary.

Experience in the use of the Eni EDMS (Assai) is beneficial.

Good written and spoken communication skills