Senior Billing Coordinator

Totum; City Of London; On-site; GBP 45,000 - 65,000; Full time

Job summary

Totum is seeking a Senior Billing Coordinator for a leading US law firm in London. The role centers on owning the end-to-end billing process, coordinating with Partners, and ensuring timely, accurate invoices across a defined partner group.

You will review time entries, manage WIP, and navigate client guidelines and tax rules to ensure compliant invoicing. The ideal candidate brings billing experience in a law firm, strong communication with senior stakeholders, and a proactive, detail-oriented

Qualifications

• Experience handling billing for a group of Partners and matters.
• Prepare and review draft bills with narratives.
• Monitor WIP and identify matters ready for billing.
• Coordinate with Partners to ensure timely, accurate progress.
• Review time entries and resolve queries or discrepancies.
• Manage billing requirements including rates, discounts and client guidelines.
• Upload invoices to client e-billing platforms.
• Lead regular WIP and AR meetings with Partners.
• Liaise with Partners, clients and billing team to finalise invoices.
• Ensure billing complies with VAT and Solicitors' Accounts Rules.

Responsibilities

• Manage billing for allocated Partners and matters.
• Prepare and review draft bills with narratives and supporting information.
• Monitor WIP and identify matters ready for billing.
• Work with Partners to progress billing accurately and on time.
• Review time entries and resolve queries or discrepancies.
• Handle rates, discounts and client guidelines for billing.
• Upload invoices to client e-billing platforms.
• Hold regular WIP and AR meetings with Partners.
• Liaise with Partners, clients and billing team to finalise invoices.
• Ensure VAT and Solicitors' Accounts Rules compliance.

Skills

Billing experience

Legal billing

Stakeholder management

Attention to detail

Communication skills

Proactive prioritization

Analytical skills

Team player

Job description

Totum are recruiting for a Senior Billing Coordinator to join a leading US law firm in London. This is a great opportunity for an experienced legal biller who enjoys working closely with Partners and taking ownership of the billing process.

The ideal Senior Billing Coordinator will be responsible for:

• Managing billing for an allocated group of Partners and matters.
• Preparing and reviewing draft bills, including narratives and supporting information.
• Monitoring WIP and identifying matters ready for billing.
• Working closely with Partners to ensure billing is progressed accurately and on time.
• Reviewing time entries and resolving any queries or discrepancies.
• Managing billing requirements including rates, discounts and client guidelines.
• Uploading invoices to client e-billing platforms.
• Holding regular WIP and AR meetings with Partners.
• Liaising with Partners, clients and the wider billing team to resolve queries and finalise invoices.
• Ensuring billing is compliant with VAT, Solicitors' Accounts Rules and relevant regulatory requirements.

The ideal Senior Billing Coordinator will have:

• Previous billing experience gained within a law firm.
• Strong knowledge of the legal billing process.
• Experience working closely with Partners and other senior stakeholders.
• Excellent attention to detail and organisational skills.
• Strong written and verbal communication skills.
• A proactive approach with the ability to manage competing priorities.
• Good analytical and time management skills.
• The ability to work independently and as part of a team.

Equal Opportunities

As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We believe that the firms that thrive are those with the most diverse team; that's why we work so hard to source the best talent from the broadest pool possible. As an equal opportunities employer we strive to accommodate anyone who may have specific needs. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance.