Senior Billing Coordinator

Career Legal; Greater London; On-site; GBP 32,000 - 44,000; Full time

Job summary

Career Legal is seeking a Senior Billing Coordinator to join our London office and support the European Billing Manager in delivering accurate client bills.

You will draft narratives, review time entries, and develop individualized billing plans with partners while maintaining strong client relationships and upholding firm policies.

Qualifications

• Minimum 3 years’ experience in a similar billing role.
• Analytical mindset with strong numerical ability.
• Excellent communication across all levels of staff.

Responsibilities

• Draft narrative and detailed client invoices.
• Proactively monitor unbilled inventory to identify billing opportunities.
• Collaborate with the European Billing Manager and partners to determine matters requiring draft preparation.
• Prepare draft bill narratives for partner/associate review.
• Review time entries to enable accurate bills and client memoranda.
• Liaise with billing team to finalize, render and submit invoices.
• Produce client billing reports as requested by Partners.

Skills

Numerical fluency

Analytical thinking

Flexible hours

Self-motivation

Communication skills

Time management

Team player

Professional attitude

MS Office

Tools

Microsoft Excel

Job description

Our client a US Law firm whose London office, established in 1972, is the second-largest office of the Firm. It serves as a natural focal point for English law advice, as well as for cross-border European and cross-continental transactions.

The office serves major corporate, financial institution, investment banking, private equity, government, sovereign wealth, individual and family clients throughout Europe, Africa, the Middle East and Gulf regions and Central Asia, as well as our clients from outside these regions with interests there.

They are now looking for a Senior Billing Coordinator, this position will work closely with the European Billing Manager and provide efficient billing support to the Firm and its clients. The Senior Billing Coordinator will be responsible for drafting narrative and detailed client invoices. They will proactively review and monitor unbilled inventory and work with the European Billing Manager to ensure compliance with client billing requirements. This individual will work to develop relationships with assigned partners and secretaries and create individualized billing plans according to partner preference.

Responsibilities

• Responds to requests for billing materials received from Partners.
• Proactively monitor unbilled index of each assigned billing partner to identify opportunities to issue bills.
• Communicate with European Billing Manager and partners to determine which matters require draft preparation.
• Prepare draft bill narratives for partner/associate review.
• Review and analyse time entries to enable drafting of legal bills as necessary for partner review and summary memoranda to clients.
• Research and investigate time entry narratives for appropriateness as necessary.
• Liaison between European Billing Manager, partners and billing team to finalize, render and submit invoices to clients.
• Producing client billing reports as and when requested by Partners.
• In addition, responsibilities related to maintaining Firm and client information are to be adhered to by all employees. This includes complying with the Firm’s information security policies, protecting firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management.

Candidate Profile

• Minimum 3 years’ experience in a similar role
• Confident with numbers.
• Analytical and detail orientated.
• A flexible approach to tasks and hours of duty, including overtime.
• Self-motivated and persistent in ensuring tasks are efficiently and effectively completed.
• Ability to effectively communicate and interact constructively with all levels of staff.
• Good time management and organizational skills.
• Strong team player.
• Is punctual, professional and reliable.
• Possesses basic knowledge of Microsoft Office Applications.