Billing Specialist

Ryder Reid Legal Limited; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

Ryder Reid Legal Limited in London is seeking a Billing Specialist to join its Finance team. The role supports Partners and fee earners across London and international offices, managing the billing lifecycle and submitting invoices via eBilling platforms.

You will work closely with the Finance Manager to ensure accurate pre-bills, timely invoicing, and compliance with regulatory and firm requirements, while maintaining strong stakeholder relationships.

Qualifications

• Strong understanding of the full billing lifecycle, including WIP management and eBilling.
• Experience working directly with Partners and fee earners.
• Knowledge of Aderant CMS or a similar legal finance system would be advantageous.
• Strong Microsoft Office skills, particularly Excel.
• Excellent verbal and written communication skills.

Responsibilities

• Billing management - Produce and amend pre-bills in line with Partner requirements and billing arrangements.
• Invoice production - Ensure accurate and timely processing of complex bills across offices.
• Partner support - Assist Partners and fee earners with billing cycles, WIP and client-specific requirements.
• eBilling - Prepare and submit invoices through various eBilling platforms per client guidelines.
• Query resolution - Respond to billing and finance queries from internal and external stakeholders.
• Disbursement management - Prepare supporting docs and backup schedules as needed.
• WIP monitoring - Follow up on outstanding matters to issue invoices on time.
• Compliance support - Work with Intake and Compliance on KYC and CDD requirements.
• Reconciliations & reporting - Assist with reconciliation and wider finance reporting.

Skills

Billing lifecycle

WIP management

eBilling

Stakeholder management

Excel

Tools

Aderant CMS

Job description

Billing Specialist

London | US Law Firm | Hybrid (3:2)

A prestigious US law firm is seeking a Billing Specialist to join its London Finance team. This is an excellent opportunity for an experienced legal billing professional to join a highly regarded international firm, supporting Partners and fee earners across London and other global offices.

Working closely with the Finance Manager and wider Finance team, you will play a key role in managing the billing lifecycle, ensuring accurate and timely invoice production, eBilling submissions and stakeholder support, whilst maintaining compliance with regulatory and firm requirements.

Key Responsibilities

• Billing management - Produce, review and amend pre-bills in line with Partner requirements and agreed billing arrangements.
• Invoice production - Ensure the accurate and timely processing of complex bills across London and other international offices.
• Partner support - Work closely with Partners and fee earners to manage billing cycles, WIP and client-specific billing requirements.
• eBilling - Prepare and submit invoices through various eBilling platforms, ensuring compliance with client guidelines.
• Query resolution - Respond promptly to billing and finance queries from both internal and external stakeholders.
• Disbursement management - Prepare supporting documentation and backup schedules in accordance with client requirements.
• WIP monitoring - Proactively follow up on outstanding billing matters to ensure invoices are issued within agreed deadlines.
• Compliance support - Work closely with Intake and Compliance teams to ensure KYC and CDD requirements are completed and maintained.
• Reconciliations & reporting - Assist with reconciliation processes and wider finance reporting requirements.

Experience Required

• Strong understanding of the full billing lifecycle, including WIP management and eBilling.
• Experience working directly with Partners and fee earners.
• Knowledge of Aderant CMS or a similar legal finance system would be advantageous.
• Strong Microsoft Office skills, particularly Excel.
• Excellent verbal and written communication skills.
• Strong client service ethos and stakeholder management skills.

This is an excellent opportunity to join a leading US law firm and become part of a collaborative finance team, offering exposure to complex international billing, close Partner interaction and excellent long-term career development opportunities within legal finance.