Senior Administrator – Private Client

JTC Group; United Kingdom; Remote; GBP 55,000 - 75,000; Full time

Job summary

JTC Group is seeking a skilled administrator to manage a client portfolio of corporate entities under supervision. You will ensure administrative and statutory obligations are met on time, maintain records, and support lifecycle events from incorporations to terminations.

In this role you will liaise with clients and intermediaries, handle onboarding and periodic reviews, monitor compliance, and contribute to process improvements while mentoring junior staff.

Responsibilities

• Manage a portfolio of corporate entities, ensuring all administrative and statutory obligations are met accurately and on time
• Maintain statutory records, corporate files, minute books, and entity registers in accordance with applicable legal and regulatory requirements.
• Coordinate regulatory and statutory filings, annual renewals, and related submissions with the relevant authorities across applicable jurisdictions.
• Support entity lifecycle events, including incorporations, registrations, changes to officers or shareholders, restructurings, transfers, and terminations.
• Act as a key contact for clients and intermediaries, responding to corporate secretarial, governance, and administrative queries in a timely and professional manner.
• Manage client onboarding, transfer-in, and periodic review processes, ensuring compliance with internal policies and applicable due diligence and regulatory requirements.
• Coordinate offboarding activities, including entity closures, liquidations, deregistrations, and transfers out, ensuring completion of all related administrative, compliance, and billing matters.
• Prepare board and shareholder meeting materials, including agendas, resolutions, minutes, and action point follow-up, and attend meetings where required.
• Monitor ongoing compliance obligations for managed entities and escape issues or risks where appropriate.
• Review and approve workflows, payments, invoices, and related administrative processes in line with internal controls and delegated authority levels.
• Support billing, recoverability, and financial administration for the portfolio, including time recording, WIP monitoring, and follow-up on outstanding matters where required.
• Provide guidance, mentoring, and day-to-day support to junior team members to promote consistent service delivery and development.
• Assist with training, process improvement initiatives, and special projects to enhance operational efficiency and client service.
• Liaise with internal stakeholders, including compliance, finance, and technology teams, to support effective delivery of services.

Job description

The role holderwill be required to administer a client portfolio, under the supervision of aLine Manager. They should be able todemonstrate a clear understanding of the client’s portfolio, including riskawareness, relationship management and contractual and statutory obligations.

MAIN RESPONSIBILITIES AND DUTIES

• Manage a portfolio of corporate entities, ensuring all administrative and statutory obligations are met accurately and on time
• Maintain statutory records, corporate files, minute books, and entity registers in accordance with applicable legal and regulatory requirements.
• Coordinate regulatory and statutory filings, annual renewals, and related submissions with the relevant authorities across applicable jurisdictions.
• Support entity lifecycle events, including incorporations, registrations, changes to officers or shareholders, restructurings, transfers, and terminations.
• Act as a key contact for clients and intermediaries, responding to corporate secretarial, governance, and administrative queries in a timely and professional manner.
• Manage client onboarding, transfer-in, and periodic review processes, ensuring compliance with internal policies and applicable due diligence and regulatory requirements.
• Coordinate offboarding activities, including entity closures, liquidations, deregistrations, and transfers out, ensuring completion of all related administrative, compliance, and billing matters.
• Prepare board and shareholder meeting materials, including agendas, resolutions, minutes, and action point follow-up, and attend meetings where required.
• Monitor ongoing compliance obligations for managed entities and escape issues or risks where appropriate.
• Review and approve workflows, payments, invoices, and related administrative processes in line with internal controls and delegated authority levels.
• Support billing, recoverability, and financial administration for the portfolio, including time recording, WIP monitoring, and follow-up on outstanding matters where required.
• Provide guidance, mentoring, and day-to-day support to junior team members to promote consistent service delivery and development.
• Assist with training, process improvement initiatives, and special projects to enhance operational efficiency and client service.
• Liaise with internal stakeholders, including compliance, finance, and technology teams, to support effective delivery of services.

Whether you are just starting out or seeking new challenges, JTC offers an environment where you can grow, develop, and succeed at every stage of your career.

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