Administrator

Brown & Co; Cambridge; On-site; GBP 25,000 - 34,000; Full time

Benefits offered by this job

25 days holiday

Life Assurance 4x salary

Salary Sacrifice Pension

Parental leave

Holiday Buy Back

Long Service Awards

Health cash plan

Volunteering Day

Job summary

Brown & Co in Cambridge is seeking an organised Administrator to support the Residential and Commercial Property teams with admin and secretarial duties in a busy office.

You will manage diaries, prepare documents, and liaise with clients and professionals, ensuring accurate records and a professional experience for visitors. A Smart Working policy offers balance while based in the Cambridge office.

Qualifications

• Experience in an administrative, secretarial, or office support role.
• Excellent communication and interpersonal skills.
• Highly organised with attention to detail.
• Professional and confident telephone manner.
• Proficient in Microsoft Office: Word, Excel, Outlook and Teams.
• Ability to manage multiple priorities under pressure.
• Property sector experience would be advantageous but not essential.

Responsibilities

• Provide admin and secretarial support to Residential and Commercial Property teams.
• Manage diaries, appointments, and meeting schedules.
• Prepare correspondence, reports, valuation documents, and property particulars.
• Answer calls and respond to emails professionally.
• Maintain client records and property databases.
• Liaise with clients, solicitors, surveyors, contractors, and stakeholders.
• Assist with preparing property marketing materials.
• File, scan, and maintain records.
• Support wider team with general office administration and ad hoc tasks.
• Oversee office administrative functions and ensure a welcoming environment.

Skills

Administrative experience

Communication skills

Organisational skills

Telephone manner

Time management

Tools

Microsoft Office

Word

Excel

Outlook

Teams

Job description

We are looking for a professional and highly organised Administrator to join our Cambridge office, providing administrative and secretarial support to our Residential and Commercial Property teams.

This is an excellent opportunity for someone who enjoys working in a busy office environment and takes pride in delivering high-quality administrative support. The role is varied and responsible position, requiring strong organisational skills, attention to detail, and a proactive approach.

Responsibilities

• Providing administrative and secretarial support to the Residential team and Commercial Property Surveyors.
• Managing diaries, appointments, and meeting schedules.
• Preparing (typing from dictation and or notes) correspondence, reports, valuation documents, and property particulars.
• Answering telephone calls and responding to emails professionally and efficiently.
• Maintaining client records and property databases.
• Liaising with clients, solicitors, surveyors, contractors, and other stakeholders.
• Assisting with the preparation of property marketing materials.
• Filing, scanning, and maintaining electronic and paper records.
• Supporting the wider team with general office administration and ad hoc tasks.
• Responsibility for the office administrative functions
• Ensuring a professional and welcoming experience for clients and visitors.

Requirements

• Have previous experience in an administrative, secretarial, or office support role.
• Possess excellent communication and interpersonal skills.
• Be highly organised with strong attention to detail.
• Have a professional and confident telephone manner.
• Be proficient in Microsoft Office, including Word, Excel, Outlook, and Teams.
• Be able to manage multiple priorities and work effectively under pressure.
• Property sector experience would be advantageous but is not essential.

Finding the right people is important to us and transferrable skills are always welcome. We value potential and are open to candidates who may not have every listed skill.

• A holiday scheme starting at 25 days holiday increasing by 1 day each year to 28 days after three years of service
• Life Assurance of four times your basic salary
• Salary Sacrifice Pension scheme
• Enhanced Maternity, Paternity, adoption and shared parental leave benefits
• Holiday Buy Back Scheme
• Long Service Awards
• Westfield Health Cashplan
• One Volunteering Day for your chosen charity each year.

We are an equal opportunities employer and do not tolerate discriminatory behaviour of any kind, in line with the Equality Act 2010.

Core working hours are Monday – Friday 9.00am – 17.30pm.

This is a permanent full-time position based on 37.5 hours (Monday – Friday). We operate a ‘Smart Working’ policy, enabling our employees to enjoy a work/life balance.