Senior Administrator

Royal Rise Primary School; Tonbridge and Malling; On-site; GBP 15,000 - 16,000; Part time

Job summary

Royal Rise Primary School in Tonbridge is seeking a Senior Administrator to join on a part-time job-share basis. You will lead front office operations, welcome pupils and visitors, and support the Headteacher, Business Manager and Senior Leadership Team.

The role requires experience with Arbor MIS, SCR compliance, GDPR data handling, and strong organizational and communication skills. The appointment starts ASAP, with 39 weeks per year and 22.5 hours per week.

Qualifications

• Experience with Arbor MIS (or similar school MIS) and pupil finance management.
• Strong knowledge of SCR compliance, safeguarding guidelines, and GDPR/Data privacy.
• Exceptional organizational and communication skills; ability to multi-task.
• Collaborative mindset with effective job-share communication.

Responsibilities

• Lead front office operations and supervise reception staff.
• Manage pupil finance (trips, clubs) and Arbor MIS reporting.
• Maintain SCR and ensure statutory compliance.
• Support Headteacher, Business Manager and SLT; manage diaries and website updates.

Skills

Organizational skills

Communication skills

Multi-tasking

Team collaboration

GDPR knowledge

SCR compliance

Tools

Arbor MIS

Job description

Job Title: Senior Administrator
School: Royal Rise Primary School
Contract Type: Permanent, Job Share
Contract Hours: 22.5 Hours
Working Weeks: 39 weeks
Working Pattern: 08:15 - 16:15 (30 Minute Lunch) Monday, Thursday and Friday
Grade: KSD
Actual Salary: £14,858 - £15,452 Actual (£27,904 - £29,020 FTE)
Position Start Date: As soon as possible
Advert Closing date: 30th October 2026
Interview Date: To be confirmed

Are you an organized and proactive administrative professional looking for a rewarding part-time role? We are seeking a Senior Administrator to join our team on a job-share basis.

You will play a key role in leading our front office operations, serving as the welcoming face and voice of our school. Working collaboratively with your job-share partner, you will support the Headteacher, Business Manager, and Senior Leadership Team while supervising reception staff and keeping our day-to-day administration running smoothly.

Key Responsibilities

• Front Office Leadership: Oversee daily office operations, guide reception staff, and ensure a seamless handoff with your job-share partner.
• Pupil Finance & Arbor MIS: Manage pupil financial transactions (trips, clubs, reporting) using Arbor MIS and assist the Business Manager.
• Safeguarding & Compliance: Maintain and audit the Single Central Record (SCR) to ensure high statutory compliance.
• Executive & Communication Support: Manage leadership diaries, update the school website, and handle enquiries from parents, visitors, and agencies.

What we are looking for

• Hands-on experience with Arbor MIS (or equivalent school MIS) and managing pupil finance.
• Strong knowledge of SCR compliance, safeguarding guidelines, and data confidentiality (GDPR).
• Exceptional organizational, communication, and multi-tasking skills.
• A collaborative mindset with a commitment to smooth job-share communication.

Please refer to the Job Description and Person Specification for more information.

For an informal discussion about the role please contact the school office on 01322 383314.

We reserve the right to close this advert early, should a suitable applicant be found.