School Office Manager Job Vacancy based in Oldbury

TEEM Recruitment Ltd.; Oldbury; On-site; GBP 23,000 - 27,000; Part time

Job summary

TEEM Recruitment Ltd. is seeking a School Office Manager for a maternity cover in Oldbury.

The role is part-time (30 hours/week, term-time) starting 30 November 2026, with working Monday-Thursday 8:00-4:00 and salary Band E (Pro-rated starting salary £23,656 per annum). You will lead the front office, support the SLT, maintain confidential records, and ensure smooth administration, dealing with pupils, parents, staff and external agencies.

Qualifications

• Recent experience as School Office Manager/Administrator in a school setting.
• Current Enhanced DBS check.
• Excellent organisational and administrative skills.
• Strong attention to detail and accurate record-keeping.
• Excellent written and verbal communication.
• Confident communication with staff, parents and external agencies.
• Ability to work independently in a busy environment.
• Experience managing a busy school office.
• Experience in an educational setting.
• Good IT skills and confidence using computerised systems.

Responsibilities

• Lead and support the day-to-day operation of the school office.
• Manage and coordinate the front office team.
• Provide high-quality administrative support to the Senior Leadership Team.
• Maintain accurate, confidential and up-to-date records.
• Communicate professionally with pupils, parents, staff, visitors and external agencies.
• Support the effective use of school management and administrative systems.
• Use Google Workspace and Arbor MIS where applicable.
• Develop and improve administrative processes and procedures.
• Handle enquiries with a high standard of customer service.
• Maintain confidentiality of sensitive information.
• Work independently while contributing to the wider school team.

Skills

School office experience

Enhanced DBS

Organisational skills

Attention to detail

Communication skills

Independent worker

Team collaboration

Education setting experience

IT literacy

Tools

Google Workspace

Arbor MIS

Computerised systems

Job description

School Office Manager – Oldbury

Contract: Part-time, Maternity Cover – 1 year
Start Date: 30 November 2026
Hours: 30 hours per week, term-time only
Working Hours: Monday–Thursday, 8:00am–4:00pm
Salary: Band E, Points 18–25
Pro-rated Starting Salary: £23,656 per annum

About the Role

A well-regarded school in Oldbury is seeking an organised, proactive and confident School Office Manager to join its busy school office on a one-year maternity cover contract.

The successful candidate will lead the front office team and provide high-quality, confidential administrative support to the Senior Leadership Team. You will play a key role in ensuring the smooth and efficient running of the school office, maintaining excellent administrative standards and providing a welcoming and professional service to pupils, parents, staff, visitors and external agencies.

We are looking for an experienced and adaptable administrator who is confident managing a busy office, supporting and developing staff, and improving administrative systems and processes.

You will ideally have strong IT skills and experience using Google Workspace and school management information systems such as Arbor. Excellent communication skills, attention to detail and the ability to remain calm and organised in a busy environment are essential.

Key Responsibilities

• Lead and support the day-to-day operation of the school office.
• Manage and coordinate the front office team effectively.
• Provide high-quality administrative support to the Senior Leadership Team.
• Maintain accurate, confidential and up-to-date records.
• Communicate professionally and effectively with pupils, parents, staff, visitors and external agencies.
• Support the effective use of school management and administrative systems.
• Use Google Workspace and relevant MIS systems, including Arbor where applicable.
• Develop and improve administrative processes and procedures.
• Deal confidently and professionally with enquiries, ensuring a high standard of customer service.
• Maintain confidentiality and handle sensitive information appropriately.
• Work independently while contributing positively to the wider school team.

Essential Requirements

The successful candidate will have:

• Recent experience working as a School Office Manager/Administrator or within a school office environment.
• A current Enhanced DBS.
• Excellent organisational and administrative skills.
• Strong attention to detail and the ability to maintain accurate records.
• Excellent written and verbal communication skills.
• Confidence communicating with staff, parents, pupils, visitors and external agencies.
• The ability to work independently and effectively as part of a busy team.
• Experience managing a busy office.
• Experience working within an educational setting.
• Good IT skills and confidence using computerised systems.

Desirable

• Experience using Arbor or another school Management Information System (MIS).
• Experience using Google Workspace.
• Experience supervising, managing or developing administrative staff.
• Experience improving office systems and administrative processes.

The Ideal Candidate

We are looking for someone who is:

• Highly organised and proactive.
• Professional, approachable and confident.
• Calm and efficient when working under pressure.
• Tech-savvy and willing to learn new systems.
• Reliable and able to manage competing priorities.
• Committed to providing an excellent service to pupils, parents and colleagues.
• Discreet and trustworthy when handling confidential information.
• A positive team player who can also work independently.

The establishment is committed to safeguarding, ensuring the safety and welfare of young people. Employment is subject to a satisfactory Enhanced Disclosure from the Disclosure and Barring Service.

For this role you need to be a UK resident and eligible to work in the UK