Senior Administrator

Sabp; Frimley; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Free parking

Health and wellbeing support

Staff networks

Job summary

Surrey and Borders Partnership NHS Foundation Trust is seeking an admin lead to oversee day-to-day workload of Band 2 administrators and provide confidential, professional support to the Recovery College. You will work as part of a team, using initiative to meet service targets and support the Business Manager across Recovery College and Managing Emotions Programme.

You will schedule face-to-face and virtual courses, liaise with external venues, record data accurately in SystmOne, monitor

Qualifications

• Experience leading administrative teams and coordinating workload.
• Maintains confidentiality and professional approach at all times.
• Ability to schedule courses and manage risk assessments.
• Proficient in data recording and using SystmOne.

Responsibilities

• Oversee day-to-day workload of Band 2 admins and supervise Band 3 admin when needed.
• Provide confidential, professional admin support to the Recovery College.
• Schedule face-to-face and virtual courses; liaise with external venues.
• Record data accurately; monitor workload and promote data quality.
• Support recruitment processes for Band 3 admin vacancies.
• Assist Business Manager with admin function across Recovery College & Managing Emotions Programme.

Skills

Team leadership

Confidentiality

Organisational skills

Communication

SystmOne

Tools

SystmOne

Job description

Role is to act as the admin lead for the team ensuring day to day supervision of Band 2 administrators workload, providing a confidential, professional, efficient and responsive administrative support for the Recovery College

To work effectively as part of a team and use own initiative to achieve service targets. Prioritising and organising day to day workload whilst maintaining confidentiality of information throughout the full range of duties involved. To support the Business Manager who oversees the administrative functions of both the Recovery College and Managing Emotions Programme., Schedule face to face and virtual courses using the online platform, liaising with external venues, completing risk assessments and organising payment where necessary.

Telephone and face to face contact with students, ensuring a compassionate service that supports their engagement with the college and their recovery journey. Providing timely, efficient and inclusive updates to students and volunteers.

Provide day to day supervision and monitoring of workload for Band 3 administrator

SystmOne trained to accurately record issues of concerns

Manage recruitment process for Band 3 admin vacancies

Support the assistant Psychologist with data collection and reporting

Arrange team events, working with communications departments to ensure partner organisations are accurately represented

Monitor data quality of administrative input

Monitor and raise purchase requisitions for stationery, services (such as interpreters) and supplies for the department

To support administrative function of the Managing Emotions Programme (a connected service) when needed as part of Business Continuity Plans

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of mental health, learning disability, neurodevelopmental and drug and alcohol services in Surrey and North East Hampshire. We support people of all ages and are passionate about providing high quality care that is delivered at the right time as close to home as possible to help people recover and stay well.

We are one of the top 10 mental Health, Learning Disability and Community Trust to work for nationwide. Our Trust is an inclusive and supportive employer that offers a wide range of staff networks, flexible working, free parking and excellent health and wellbeing support. We also provide a wide range of opportunities to help staff develop and progress.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast. Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach. For international travel, both Gatwick and Heathrow airports are nearby.