Senior Administrator

KIDS'; Bracknell; Sur place; GBP 14 000 - 19 000; Plein temps

Résumé du poste

Kids in Bracknell is seeking a Senior Administrator to join our team in Bracknell. The role delivers essential administrative, financial and operational support to ensure services run smoothly and maintain a welcoming environment for children, families and staff.

Based at The Courthouse, Broadway, Bracknell, RG12 1AE, the 24-hour-per-week post offers core days on Thursday and Friday with a salary of £16,576. The role covers payroll, invoicing, records management and recruitment administration.

Qualifications

• Experience in a busy administrative environment.
• Payroll, timesheets and absence administration.
• Finance processes including invoicing and petty cash.
• Data processing and maintaining accurate records.

Responsabilités

• Manage timesheets, payroll information, overtime, expenses and absences.
• Maintain staff records including annual leave, sickness, TOIL and other absences.
• Provide financial administration, including invoicing, petty cash reconciliation, card payments and parental contributions.
• Maintain accurate records, databases, contact information and filing systems.
• Support recruitment, induction and safer recruitment processes, including monitoring applications and onboarding requirements.
• Coordinate and booking staff training and monitoring training requirements.
• Manage diaries, meetings, room bookings and other administrative arrangements.
• Take accurate meeting minutes, distribute actions and monitor progress.
• Use family management systems to maintain records and support communication with families.
• Respond to enquiries and act as a professional point of contact for families, staff and partner agencies.
• Order and monitor office supplies, resources and equipment.
• Support coordination of meetings, events and multi-agency activities.
• Assist with day-to-day health and safety management and safe running of the Bracknell office.

Connaissances

Payroll

Finance

Records management

Recruitment

Diary management

Health & safety

Customer service

Description du poste

We’re looking for an organised, proactive and approachable Senior Administrator to join our team at Kids in Bracknell.

This is a varied and rewarding role where you’ll provide essential administrative, financial and operational support to help ensure our services run smoothly. You’ll play an important part in maintaining a professional and welcoming environment for children, families, staff and other professionals, while supporting the wider team with everything from payroll and finance administration to recruitment, training and health and safety.

If you have strong organisational skills, excellent attention to detail and a friendly, professional approach, we’d love to hear from you.

Senior Administrator

Location: The Courthouse, Broadway, Bracknell, RG12 1AE
Salary: £16,576
Hours: 24 hours per week with two core office days on Thursday and Friday

What you’ll be doing

Your responsibilities will include:

• Managing timesheets, payroll information, overtime, expenses and absence records for employees and sessional workers
• Maintaining accurate staff records, including annual leave, sickness, TOIL and other absences
• Providing financial administration, including invoicing, petty cash reconciliation, card payments and parental contributions
• Maintaining accurate records, databases, contact information and filing systems
• Supporting recruitment, induction and safer recruitment processes, including monitoring applications and onboarding requirements
• Coordinating and booking staff training and monitoring training requirements
• Managing diaries, meetings, room bookings and other administrative arrangements
• Taking accurate meeting minutes, distributing actions and monitoring progress
• Using family management and communication systems to maintain records and support communication with families
• Responding to enquiries and acting as a professional point of contact for families, staff, professionals and partner agencies
• Ordering and monitoring office supplies, resources and equipment
• Supporting the coordination of meetings, events and multi-agency activities
• Assisting with the day-to-day management of health and safety requirements and the safe running of the Bracknell office
• Liaising with central support teams, including Finance and other internal departments
• Ensuring confidential and sensitive information is managed appropriately at all times

About you

We’re looking for someone who has experience in a busy administrative environment and can confidently manage a varied workload.

You’ll ideally have experience of:

• Payroll, timesheets and absence administration
• Finance processes, including invoicing and petty cash
• Data processing and maintaining accurate records
• Recruitment and staff induction administration
• Diary management, meeting coordination and minute taking
• Training administration
• Health and safety administration
• Providing excellent customer service and responding to front‑line enquiries
• Building positive working relationships with a range of internal and external stakeholders

You’ll also need to be organised, accurate and able to work to deadlines, with a professional and approachable manner. An understanding of disability and the impact it can have on children and families would also be valuable.

This is a great opportunity for an experienced administrator who enjoys variety and wants to use their skills in a role that supports services for children, young people and families.

If you’re organised, dependable and enjoy being at the heart of a busy team, we’d love to hear from you.

Want to find out more?

Please see the attached Job Description for full details about the role.

Interviews will take place on 15th November

We may close this vacancy early if we receive a high volume of applications, so we recommend submitting your application as soon as possible.