Senior Administrator

Aspire Defence Services Limited; Aldershot; On-site; GBP 17,000 - 29,000; Full time

Benefits offered by this job

25 days leave + bank holidays

Pension plan up to 6% matched

Life assurance

Private medical & dental

Discounted gym membership

Discounted shopping at 100+ brands

Employee Assistance Program

Job summary

Aspire Defence Services Limited (ADSL) invites applications for a Senior Administrator based in Aldershot. You will provide effective administrative support to the department and management, ensuring tasks are completed accurately and on time under contractual terms.

You will oversee Telematics implementation, update databases and records, support fleet and expenditure administration, and collate data for units and the Chain of Command while upholding health, safety, environmental and security

Qualifications

• Five GCSEs or equivalent qualifications.
• Proficient with Microsoft Office packages.
• Significant administrative experience including expenditure management and cross-charges.
• Able to communicate effectively at all levels within the organisation.

Responsibilities

• Provide effective administrative support to the department and management, ensuring tasks are completed accurately and on time under contractual terms.
• Oversee Telematics implementation, including Telematics billing and engineer visit costs.
• Maintain and update databases, records, registers and documentation to Defence standards.
• Support financial and fleet administration activities, including expenditure monitoring and dashboard maintenance.
• Collate, monitor and report data for units, brigades and the Chain of Command, escalating issues when required.
• Contribute to continuous improvement initiatives and ensure compliance with health, safety, environmental and security requirements.

Skills

Interpersonal skills

Communication skills

Literacy

IT skills

Prioritisation

Proactivity

Initiative

Professionalism

Education

Five GCSEs or equivalent

Tools

Microsoft Office

Job description

Join our Team as a Senior Administrator at Aspire Defence Services Limited (ADSL)

Salary: Up to £28,500 per annum

Hours: 37.5 hours per week, no weekends

Location: Aldershot

Are you ready to join a dynamic team where innovation thrives? Aspire Defence Services Limited (ADSL) is seeking a passionate and results-driven Senior Administrator to be part of our exciting journey.

What We Offer:

Annual Leave: 25 days plus bank holidays, with the option to buy and sell holiday

Pension Plan: Contributory Company Pension Plan matched up to 6%

Insurance: Individual life assurance and personal accident cover

Employee Benefits Portal: Access to private medical, private dental, discounted gym membership, and discounted shopping at over 100 brands and outlets

Reward and Recognition: Celebrate outstanding achievements

Employee Assistance Program: Funded program with onsite mental health first aiders

Your Role:

• You will be providing effective administrative support to the department and Aspire Defence Services Limited management, ensuring tasks are completed accurately and within contractual timescales.
• Manage the implementation of the new Telematics through to fruition, including Telematics billing, engineer visit costs, throughout the contract terms.
• You will be maintaining and updating databases, records, registers and documentation, producing correspondence in line with company and Defence writing standards.
• You will be supporting financial and fleet administration activities, including expenditure monitoring, recharge reviews, utilisation reporting, tax return collation and dashboard maintenance.
• You will be collating, monitoring and reporting data for units, brigades and the Chain of Command, while escalating service-impact issues where required.
• You will be contributing to continuous improvement initiatives, supporting telematics implementation projects and maintaining compliance with health, safety, environmental and security requirements.

What We’re Looking For:

• Qualifications: You will have five GCSEs or equivalent qualifications and are proficient to advanced experience using Microsoft Office packages.
• Experience: You will have significant experience in an administrative role, experience managing expenditure, cross-charges and re-charges, and the ability to communicate effectively at all levels within an organisation.
• Skills: You will have excellent interpersonal and communication skills, strong literacy and information technology skills, the ability to prioritise workloads, work proactively, use initiative and maintain a professional approach.

Additional Information:

• The Garrisons are tobacco-free working environments.
• Security clearance is required prior to starting with us.
• We are an equal opportunities employer and do not discriminate against protected characteristics. All candidates will be given equal consideration through our established procedures.
• Please note, this vacancy may close early if we receive a high volume of applications.