Senior Administrative Specialist – Risk & Budget Ops

The City of Fort Worth; Rawmarsh; On-site; GBP 41,000 - 54,000; Full time

Benefits offered by this job

11 Paid Holidays

Medical

Dental

Vision

Paid Time Off

Pension Plan

Professional Development Opportunities

Job summary

The City of Fort Worth is seeking a Sr Administrative Assistant in the Financial Management Services Department to support the Risk Financing Fund. You will manage claims processing, accounts payable, and record-keeping across Origami, PeopleSoft, and VueWorks, helping to ensure timely and accurate financial activities.

The role requires a Bachelor's degree, 3 years of admin/fiscal experience, and 1 year in a supervisory capacity, with opportunities to grow within a large city administration.

Qualifications

• Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, human resources, or related field
• Three years of increasingly responsible administrative and fiscal management experience in support of a department, division, or major service area
• One year in a supervisory or lead capacity

Responsibilities

• Provides administrative and customer service support for Risk Fund operations, including responding to and routing claims-related phone calls and inquiries, receiving and distributing incoming mail and documentation, processing incoming correspondence, and coordinating follow-up with City departments, claimants, and other stakeholders
• Supports claims intake and workflow by establishing new claims, tracking incoming reports and documentation, distributing claims to adjusters, and monitoring claims queues to promote timely processing
• Supports subrogation and recovery activities by reviewing police reports for potential property damage claims, establishing and maintaining subrogation files, reconciling repair costs and invoices, and assisting with releases and collection activities
• Receives, reviews, reconciles, and processes invoices, receipts, accounts payable documentation, deposits, and other financial transactions in accordance with City policies and procedures
• Maintains accurate claims, financial, and administrative records across systems such as Origami, PeopleSoft, and VueWorks and ensures documentation is properly filed, routed, and retained
• Assist with the annual cost allocation process for Property & Casualty claims, lawsuits, and commercial insurance programs
• Assist in managing contracts and coordinating and facilitating new agreements or renewals
• Assist with the development, monitoring, and oversight of the $17M Risk Fund operating budget, including budget transfers, general ledger transactions, and monthly forecasting reports
• Performs other related duties as assigned

Skills

Public administration

Fiscal management

Supervisory experience

Education

Bachelor's degree

Tools

PeopleSoft

Origami

VueWorks

Microsoft Office

Job description

The City of Fort Worth is seeking a Sr Administrative Assistant in the Financial Management Services Department to support the Risk Financing Fund. You will manage claims processing, accounts payable, and record-keeping across Origami, PeopleSoft, and VueWorks, helping to ensure timely and accurate financial activities.

The role requires a Bachelor's degree, 3 years of admin/fiscal experience, and 1 year in a supervisory capacity, with opportunities to grow within a large city administration.