Senior Administrative Assistant

Carbon 60, Inc.; Marlow; On-site; GBP 24,000 - 34,000; Part time

Job summary

Carbon 60, Inc. in Marlow (office-based) seeks a Senior Administrative Assistant for a 13-month temporary role. You will support the Vaccines franchise with day-to-day admin tasks, interfacing with stakeholders and executives across research and development.

Responsibilities include calendar maintenance, travel logistics, meeting coordination, and preparation of materials. Strong communication, discretion, and MS Office skills are essential for success.

Qualifications

• High school diploma or equivalent required.
• Associate or Bachelor's degree preferred.
• At least 3 years of administrative experience.
• Excellent written and verbal communication skills.
• Solid knowledge of admin functions: phone, email etiquette, expense reporting, travel and supplies.
• Experience supporting R&D executives and teams is a plus.
• Strong time management and ability to prioritise.
• Discretion handling confidential matters.

Responsibilities

• Maintain calendars, organise travel, schedule meetings, and handle expense reporting.
• Coordinate meetings and visits (agenda, reservations, logistics).
• Order office supplies.
• Create, edit, and format presentations, spreadsheets, and documents.
• Act as SME on the client's administrative procedures and processes.
• Utilise business tech for meetings, including teleconference/video conference and in-person meetings.
• Assist manager with coordinating interviews and logistics.
• Manage assigned projects and pursue innovative approaches to achieve outcomes.

Skills

Calendar management

Travel coordination

Expense reporting

MS Office

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

MS Office

Job description

Senior Administrative Assistant

Location: Marlow (office-based role)

Duration: 13 months initial (temporary role)

[6 hours per day / 4 days per week - Monday thru Thursday - flexible hours can be explored]

Rate: [INSIDE IR35 - PAYE]

- Up to £20.79 per hour (based on experience)

About the Role:

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to the Vaccines franchise of a leading pharmaceutical company. The successful will be responsible for day-to-day administrative and business support to assigned managers and colleagues. This role requires interfacing with multiple stakeholders at all levels of research and development organizations internally and at times externally.

Key Responsibilities

• Maintain calendars; organise travel, schedule regular meetings, and handle expense reporting
• Organizes meetings and visits (agenda, reservations, logistics)
• Ordering office supplies
• Create, edit, and format written material such as presentations, spreadsheets, and documents
• Understand, follow and function as a departmental subject matter expert on the client's administrative procedures and processes
• Be Competent in the use of business technologies required for the efficient conduct of meetings, including scheduling and running of teleconferences, video-conferences and face to face meetings.
• Assist manager with coordinating interviews and logistics as needed
• Actively administrating all assigned projects, implementing innovative alternatives to ensure achievement of desired outcomes

What We’re Looking For:

• High school diploma or equivalent is essential
• Associate or Bachelor's Degree preferred
• At least 3 years prior administrative experience
• Excellent written & verbal communication skills required
• Demonstrated working knowledge and skills regarding general administrative functions such as: telephone, e-mail etiquette, MS Office, expense reporting, travel arrangement and supply/equipment ordering#
• Working knowledge and experience in supporting R&D executives and teams preferred
• Strong time management and prioritization skills.
• Demonstrated ability to complete complex assignments independently, with high quality and agility
• Ability to handle sensitive/confidential matters discretely and ensure confidentiality is maintained