Administration Assistant - PT 24 Hours A Week - Marlow

Atrium Workforce Solutions UK Limited; Medmenham; On-site; GBP 15,000 - 21,000; Part time

Job summary

Atrium EMEA is seeking an Administrative Assistant to support a large portfolio team on a part-time basis. This 13-month PAYE contract requires onsite work Mon-Thu in Marlow, with responsibilities including calendar management, travel arrangements, document preparation, and project support.

Ideal candidates will have prior administrative and office management experience, strong English communication, and proficiency in MS Office.

Qualifications

• Previous administrative and office management experience.
• Excellent verbal and written communication skills.
• Highly proficient command of English language, grammar and basic applied business math are required.
• Associates or Bachelor's Degree/or equivalent experience
• Demonstrated working knowledge and skills regarding general administrative functions: telephone, e-mail etiquette, MS Office, Internet, expense reporting, travel arrangement, supply/equipment ordering
• Working knowledge and experience in supporting R&D executives and teams preferred
• Exemplary time management and prioritization skills. Ability to multitask in fast paced dynamic environment while demonstrating resourceful positive attitude and superior work ethic
• Strong sense of urgency and efficiency in completing work. Demonstrated ability to complete complex assignments independently, with high quality and speed, and superior problem solving skills
• Ability to handle sensitive and confidential matters discretely and ensure confidentiality is maintained
• Must be able to commit to being onsite 4 days a week in the Marlow office
• Previous experience in Retail, Consumer Goods or Pharma sector helpful

Responsibilities

• Provide administrative and office management support to assigned managers.
• Organize calendars, travel, meetings, and expense reports.
• Prepare presentations, spreadsheets, and documents.
• Support onboarding and offboarding for onsite staff including contractors.
• Coordinate interviews and logistics as needed.
• Maintain departmental online storage folders and distribution lists.
• Assist with projects and seek innovative solutions to achieve outcomes.
• Interact with colleagues at all levels to deliver high-quality service.
• Maintain confidentiality and work with minimal supervision.

Skills

Administrative experience

Communication skills

English proficiency

MS Office

Degree

Interpersonal skills

Education

Associate or Bachelor's Degree

Tools

MS Office

Job description

Administration Assistant - PT 24 hours a week - Marlow

Atrium EMEA is looking for an accomplished Administration Assistant to support a large portfolio team, on a part time basis (6 hours a day/4 days a week). This role is a 13mth PAYE contract and you will be required onsite Mon - Thurs each week.

You will be responsible for day-to-day administrative and business support to assigned managers and colleagues, helping our staff focus on advancing R&D portfolio. This role requires interfacing with multiple stakeholders at all levels of research and development organizations internally and at times externally. The candidate will partner with other administrative staff members in a team oriented approach including providing backup coverage as appropriate. Must be able to perform duties with a high level of professionalism and minimal supervision. Must have the ability to prioritize and work independently, yet be a team player. Handles multiple demands and priorities simultaneously. Must be willing to learn new capabilities. Possess excellent computer skills and high level of proficiency in various computer systems.

• Maintains calendars; makes travel arrangements, schedules routine meetings, and completes expense reports. Organizes meetings and visits (agenda, reservations, logistics). Orders office supplies
• Creates, edits, and formats written material such as presentations, spreadsheets, and documents
• Understands, follows and serves as a departmental subject matter expert on the administrative procedures and processes
• Competent in the use of business technologies required for the efficient conduct of meetings, including scheduling and running of teleconferences, video-conferences and face to face meetings.
• Assists manager with coordinating interviews and logistics as needed
• Manages logistical onboarding and off boarding for onsite and regional staff including contractors (eg systems and equipment). Maintains departmental online storage folders and distribution lists
• Actively administrates all assigned projects, implementing innovative alternatives to ensure achievement of desired outcomes
• Interacts with line/zone colleagues in a constructive, professional way to process requests and deliver a wide level of service. Builds a good working relationship with colleagues at all levels in all departments/lines
• Responsible for independent work output. Takes personal responsibility for quality of work that impacts supervisor/department/line. Is aware of/can anticipate consequences of own actions

Essential:

• Previous administrative and office management experience
• Excellent verbal and written communication skills.
• Highly proficient command of English language, grammar and basic applied business math are required
• Associates or Bachelor's Degree/or equivalent experience
• Demonstrated working knowledge and skills regarding general administrative functions: telephone, e-mail etiquette, MS Office, Internet, expense reporting, travel arrangement, supply/equipment ordering
• Working knowledge and experience in supporting R&D executives and teams preferred
• Exemplary time management and prioritization skills. Ability to multitask in fast paced dynamic environment while demonstrating resourceful positive attitude and superior work ethic
• Strong sense of urgency and efficiency in completing work. Demonstrated ability to complete complex assignments independently, with high quality and speed, and superior problem solving skills
• Ability to handle sensitive and confidential matters discretely and ensure confidentiality is maintained
• Must be able to commit to being onsite 4 days a week in the Marlow office
• Previous experience in Retail, Consumer Goods or Pharma sector helpful