Office Assistant/Office Manager

Women Building Bio; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Women Building Bio in London is seeking an Office Lead to oversee office administration, facilities, and Executive Assistant duties for a 12-month contract. You will support the UK Executive Director, coordinate meetings, travel, events, and manage correspondence and records.

The role requires strong organisational skills, experience with MS Office, and comfort engaging with senior stakeholders. Hybrid work is 3 days on-site; Inside IR35 applies.

Qualifications

• 2+ years in Office Administration roles.
• Strong organisational and communication skills.
• Comfort speaking with senior stakeholders.
• Proficient in Microsoft Office suite.

Responsibilities

• Schedule and coordinate meetings, appointments, meeting rooms and travel arrangements.
• Organise and execute company events.
• Support the UK Executive Director with administrative tasks and meeting organisation.
• Manage incoming and outgoing correspondence, including emails, phone calls, mail and packages.
• Inventory and office supply management.
• Maintain and update company records, databases and filing systems.
• Greet and assist visitors, clients and employees, including onboarding assistance.

Skills

Office administration

Organisation

Stakeholder communication

MS Office

Event coordination

Onboarding

Tools

MS Excel

Job description

We are currently supporting a valued Global Biopharmaceutical client on the search for an Office Lead based in London.

This position extends across a range of responsibilities, encompassing office management, facilities management and Executive Assistance and is well suited for someone with strong organisation skills and is comfortable speaking with senior stakeholders.

Core Responsibilities Include

• Schedule and coordinate meetings, appointments, meeting rooms and travel arrangements
• Organisation and execution of company events
• Support the UK Executive Director with administrative tasks and meeting organisation
• Manage incoming and outgoing correspondence, including emails, phone calls, mail and packages
• Inventory and office supply management
• Maintain and update company records, databases and filing systems
• Greet and assist visitors, clients and employees, including assistance with onboarding

Ideal Candidate Will Have

• Minimum 2+ years experience in Office Administration roles
• Strong organisational and administrative skills
• Comfortable speaking confidently with senior stakeholders
• Enjoys creating structure, anticipating needs before they arise
• Strong interpersonal skills
• Capable of managing multiple priorities with minimal support
• Computer expertise, including Microsoft suite (Outlook, Word, Excel, Powerpoint)
• Experience in life sciences/ pharmaceutical industry will be strongly preferred

We are looking for someone who has done this previously, who can come in and hit the ground running with little to no training. Individuals who haven't done this role before will not be considered.

From a logistics perspective, this will be a 12-month contract, 40 hrs/week, with the anticipation of converting into a permanent role from there on.

Based in London, with a hybrid arrangement of 3 days on-site.

This will be Inside IR35.