Senior Admin & Governance Coordinator - Facilities

Sodexo Group; Colchester; Hybrid; GBP 15,000 - 22,000; Full time

Benefits offered by this job

Free car parking

Subsidised dining facilities

Sodexo flexible benefits

Job summary

Sodexo is seeking a Management Committee Senior Administrator in Colchester. You will provide high-level administrative and operational support within a busy Facilities Management environment, acting as a key contact for the Amenities Manager and stakeholders.

You will manage documentation for ~60 clubs, process licences, monitor insurance and risk assessments, support invoicing and reporting, and maintain records while ensuring deadlines are met in a dynamic setting.

Qualifications

• Senior administrative or coordination experience in a contract-driven environment.
• Excellent organisational, time-management and attention to detail.
• Strong written communication, minute-taking and stakeholder liaison skills.
• Good experience with Excel, PowerPoint and Outlook.

Responsibilities

• Provide senior administrative and secretarial support to the Management Committee.
• Manage documentation for ~60 clubs, ensuring paperwork is complete and up to date.
• Process licence agreements and monitor insurance, risk assessments and declarations.
• Track insurance expiry dates and key information for compliance.
• Support invoicing, payments, and chase outstanding debts.
• Provide financial and commercial information for reporting.
• Maintain trackers and performance reporting tools, meeting deadlines.
• Coordinate information from stakeholders and monitor KPIs, risks and actions.
• Prepare reports, meeting packs and supporting documents.
• Attend meetings, take minutes and track actions through to completion.
• Be central point of contact for admin queries and processes.
• Manage document control and filing systems; circulate notices.

Skills

Senior admin experience

Coordination

Stakeholder management

Microsoft Office

Excel

PowerPoint

Outlook

Minute taking

Documentation control

Problem solving

Education

Level 3 qualification in Business Admin/Facilities Mgmt

Tools

Microsoft Office

Job description

Sodexo is seeking a Management Committee Senior Administrator in Colchester. You will provide high-level administrative and operational support within a busy Facilities Management environment, acting as a key contact for the Amenities Manager and stakeholders.

You will manage documentation for ~60 clubs, process licences, monitor insurance and risk assessments, support invoicing and reporting, and maintain records while ensuring deadlines are met in a dynamic setting.