Management Committee Senior Administrator

Sodexo; Colchester; On-site; GBP 28,000 - 31,000; Full time

Benefits offered by this job

Free Car parking

Subsidised Dining facilities

Sodexo Flexible benefits

Job summary

Sodexo is seeking a Management Committee Senior Administrator to join our team at Corporal Budd VC Gymnasium, Colchester. This senior role provides high-level administrative and operational support within a busy facilities environment, coordinating documentation, reporting and day-to-day administration with a wide range of stakeholders.

You will manage invoicing, contract paperwork, and KPI reporting, while maintaining confidentiality and professional standards in a dynamic contract-driven

Qualifications

• Proven experience in a senior administrative or coordination role within facilities management or similar.
• Strong organisational and time-management skills with ability to prioritise.
• Excellent communication and minute-taking skills.

Responsibilities

• Provide senior administrative and secretarial support to the Management Committee and wider management team.
• Manage documentation for ~60 clubs and ensure paperwork is up to date.
• Process licence agreements and monitor insurance, risk assessments and declarations.
• Track expiry dates and ensure records remain accurate and compliant.
• Support invoicing, track payments and follow up outstanding debts.
• Provide financial and reporting information to the Treasurer and management.
• Prepare reports, meeting packs and supporting documentation.
• Attend meetings, take minutes and track actions to completion.

Skills

Senior administration

Coordination

Stakeholder management

Minute taking

Microsoft Office

Excel

Communication

Organisational skills

Discretion & confidentiality

Education

Level 3 qualification in Business Administration or Facilities Management

Tools

MS Office

Job description

PLEASE NOTE - Interviews are taking place 28th September 2026 - 1st October 2026

• 40 hours per week
• Monday to Friday - 07:45 - 16:30
  
• £13.46 per hour
• Free Car parking
• Subsidised Dining facilities
• Sodexo Flexible benefits

Check your local transport links here: Plan Your Journey | Traveline - the destination you should input is Colchester, CO2 9RQ

Job Description:

Are you an experienced administrator who enjoys keeping things organised, working with a wide range of people and making sure everything runs smoothly behind the scenes?

We're looking for a Management Committee Senior Administrator to join our team at Corporal Budd VC Gymnasium in Colchester. This is a varied role where you'll provide high-level administrative and operational support within a busy Facilities Management environment.

You'll be a key point of contact supporting the Amenities Manager, Management Committee, permitted user clubs and wider stakeholders, helping to ensure that important documentation, reporting, financial information and day-to-day administration are managed accurately and on time.

What You'll Do:

• Providing senior administrative and secretarial support to the Management Committee and wider management team.
• Managing documentation for approximately 60 permitted user and MOD-sponsored clubs, ensuring all required paperwork is complete and up to date.
• Processing licence agreements and monitoring associated documentation, including insurance, risk assessments and declarations.
• Tracking insurance expiry dates, risk assessments and other key information to ensure records remain accurate and compliant.
• Supporting permitted user invoicing, including checking usage, maintaining accurate records, tracking payments and following up outstanding debts.
• Providing financial and commercial information to support the Management Committee Treasurer and wider reporting requirements.
• Maintaining the Combined Tracker and other performance reporting tools, ensuring information is accurate and deadlines are met.
• Coordinating information from multiple stakeholders and monitoring KPIs, risks and actions.
• Preparing and collating reports, meeting packs and supporting documentation.
• Attending meetings with permitted users where required, taking minutes and tracking actions through to completion.
• Acting as a central point of contact for administrative queries and processes.
• Managing document control, version management and filing systems.
• Preparing and circulating notices and communications to stakeholders.
• Building strong working relationships with the Garrison Estate and Facilities teams, Sodexo colleagues, the client, Authority and permitted users.

What You Bring:

• Proven experience in a senior administrative or coordination role, preferably within Facilities Management, sports and leisure or another contract-driven environment.
• Strong organisational and time-management skills, with the ability to manage competing priorities and deadlines.
• Excellent communication and stakeholder management skills.
• Strong attention to detail, particularly when dealing with financial information, reporting and documentation.
• Excellent written communication and minute-taking skills.
• Good experience using Microsoft Office, particularly Excel, PowerPoint and Outlook.
• The confidence to chase actions, challenge missing information and ensure deadlines are met.
• A proactive, solutions-focused approach and the ability to work calmly in a fast-paced environment.
• A high level of professionalism, discretion and confidentiality.
• A Level 3 qualification in Business Administration, Facilities Management or equivalent.

What we offer:

• On-the-job training with experienced professionals
• Fully funded apprenticeship qualifications
• Career development opportunities within Sodexo
• A friendly and supportive work environment
• Wellbeing Support - Unlimited online resources, a free health app with 24/7 virtual GP, and an Employee Assistance Programme.
• Financial Benefits - Discounts for you and your family, salary finance support, retirement plan, and a death-in-service benefit.
• Career Growth - Apprenticeships, learning tools, and development opportunities.
• Work Perks - Cycle to Work Scheme, volunteering opportunities, flexible work, full training, and a protective uniform.

Join us and be part of a company that values its employees and offers real career growth opportunities.

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications