Senior Admin & Coordination Lead – Facilities & Governance

Sodexo; Colchester; On-site; GBP 28,000 - 31,000; Full time

Benefits offered by this job

Free Car parking

Subsidised Dining facilities

Sodexo Flexible benefits

Job summary

Sodexo is seeking a Management Committee Senior Administrator to join our team at Corporal Budd VC Gymnasium, Colchester. This senior role provides high-level administrative and operational support within a busy facilities environment, coordinating documentation, reporting and day-to-day administration with a wide range of stakeholders.

You will manage invoicing, contract paperwork, and KPI reporting, while maintaining confidentiality and professional standards in a dynamic contract-driven

Qualifications

• Proven experience in a senior administrative or coordination role within facilities management or similar.
• Strong organisational and time-management skills with ability to prioritise.
• Excellent communication and minute-taking skills.

Responsibilities

• Provide senior administrative and secretarial support to the Management Committee and wider management team.
• Manage documentation for ~60 clubs and ensure paperwork is up to date.
• Process licence agreements and monitor insurance, risk assessments and declarations.
• Track expiry dates and ensure records remain accurate and compliant.
• Support invoicing, track payments and follow up outstanding debts.
• Provide financial and reporting information to the Treasurer and management.
• Prepare reports, meeting packs and supporting documentation.
• Attend meetings, take minutes and track actions to completion.

Skills

Senior administration

Coordination

Stakeholder management

Minute taking

Microsoft Office

Excel

Communication

Organisational skills

Discretion & confidentiality

Education

Level 3 qualification in Business Administration or Facilities Management

Tools

MS Office

Job description

Sodexo is seeking a Management Committee Senior Administrator to join our team at Corporal Budd VC Gymnasium, Colchester. This senior role provides high-level administrative and operational support within a busy facilities environment, coordinating documentation, reporting and day-to-day administration with a wide range of stakeholders.

You will manage invoicing, contract paperwork, and KPI reporting, while maintaining confidentiality and professional standards in a dynamic contract-driven