Facilities Supervisor

Sodexo Group; Reading; On-site; GBP 28,000 - 40,000; Full time

Benefits offered by this job

Full time

Monday - Friday

Competitive salary + excellent &benefi

Free parking

Opportunities for professional develop

Plus our Sodexo employee benefits

Job summary

Reading - Full time with Sodexo. The Facilities Supervisor will support day-to-day facilities services, manage records, handle purchase orders and invoices, and assist with KPI and financial reporting.

You’ll coordinate with customers, suppliers and contractors to ensure services are delivered to a high standard. Ideal candidates have strong administration experience, facilities environment knowledge, and proficiency with MS Office and ERP systems.

Qualifications

• Previous administration experience – essential.
• Previous experience in a facilities, contract support or operational environment would be advantageous.
• Strong organisational and administrative skills with excellent attention to detail.
• Good financial awareness with experience supporting purchase orders, invoicing, cost tracking or financial reporting.
• Knowledge of standard accounting processes, including sales and purchase ledger and credit control, would be beneficial.
• Excellent numerical skills and confidence working with financial information.
• Strong IT skills, including proficiency with Microsoft Office applications, particularly Outlook, Word and Excel.
• Experience using SAP, E-ProphIT, UDC or similar finance/payroll systems would be advantageous.

Responsibilities

• Support the day-to-day delivery of facilities services, helping ensure the contract operates smoothly, efficiently and to a high standard.
• Provide administrative and operational support to management and site teams.
• Maintain accurate records, documentation and filing systems, ensuring information is kept up to date and audit ready.
• Process and monitor purchase orders, invoices and costs, supporting accurate financial management and reporting.
• Assist with the preparation of weekly and monthly KPI, financial and operational reports.
• Coordinate with colleagues, customers, suppliers and contractors to ensure actions are completed and services are delivered effectively.
• Raise, monitor and follow up service requests and work orders, ensuring they are progressed and closed within agreed timescales.
• Maintain and update contract databases and systems, ensuring information is accurate and compliant.
• Support meetings by coordinating schedules, preparing information and recording actions or minutes where required.
• Support audits and compliance reviews by providing accurate records and documentation.
• Identify and elevate risks, discrepancies or service issues that could affect operational performance.
• Take responsibility for catering and allergen controls within your area, ensuring appropriate procedures are followed.
• Support payroll and billing processes through the relevant systems.
• Respond professionally to customer and stakeholder queries, providing a high level of service.
• Help identify opportunities to improve processes, efficiency and overall service delivery.
• Manage multiple priorities and deadlines within a busy, fast-paced environment.

Skills

Administration

Facilities management

Financial reporting

MS Office

ERP systems

Communication

Tools

SAP

E-ProphIT

UDC

Job description

• Full time
• Monday - Friday
• Competitive salary + excellent benefits
• Free parking
• Opportunities for professional development
• Plus our Sodexo employee benefits package

Facilities Supervisor

Reading - Full time

At Sodexo, we’re passionate about our people. We know that our teams are the key to delivering exceptional service and creating meaningful experiences for our clients, customers, and employees.

We are currently seeking a dedicated and dynamic Facilities Supervisor to join our team and play a key role in driving excellence and innovation.

As a Facilities Supervisor you’ ll:

• Support the day-to-day delivery of facilities services, helping ensure the contract operates smoothly, efficiently and to a high standard.
• Provide administrative and operational support to management and site teams.
• Maintain accurate records, documentation and filing systems, ensuring information is kept up to date and audit ready.
• Process and monitor purchase orders, invoices and costs, supporting accurate financial management and reporting.
• Assist with the preparation of weekly and monthly KPI, financial and operational reports.
• Coordinate with colleagues, customers, suppliers and contractors to ensure actions are completed and services are delivered effectively.
• Raise, monitor and follow up service requests and work orders, ensuring they are progressed and closed within agreed timescales.
• Maintain and update contract databases and systems, ensuring information is accurate and compliant.
• Support meetings by coordinating schedules, preparing information and recording actions or minutes where required.
• Support audits and compliance reviews by providing accurate records and documentation.
• Identify and elevate risks, discrepancies or service issues that could affect operational performance.
• Take responsibility for catering and allergen controls within your area, ensuring appropriate procedures are followed.
• Support payroll and billing processes through the relevant systems.
• Respond professionally to customer and stakeholder queries, providing a high level of service.
• Help identify opportunities to improve processes, efficiency and overall service delivery.
• Manage multiple priorities and deadlines within a busy, fast-paced environment.

What we're looking for:

• Previous administration experience – essential.
• Previous experience in a similar facilities, contract support or operational environment would be advantageous.
• Strong organisational and administrative skills with excellent attention to detail.
• Good financial awareness with experience supporting purchase orders, invoicing, cost tracking or financial reporting.
• Knowledge of standard accounting processes, including sales and purchase ledger and credit control, would be beneficial.
• Excellent numerical skills and confidence working with financial information.
• Strong IT skills, including proficiency with Microsoft Office applications, particularly Outlook, Word and Excel.
• Experience using SAP, E-ProphIT, UDC or similar finance/payroll systems would be advantageous.
• Excellent written and verbal communication skills.
• The ability to build positive working relationships with customers, suppliers, contractors and colleagues.
• The ability to work independently while also contributing effectively as part of a team.
• A proactive approach with the initiative to identify issues and follow actions through to completion.
• The ability to manage competing priorities and work accurately to deadlines.
• A professional and discreet approach when handling confidential or sensitive information.
• A resilient and adaptable approach to changing business requirements.

Why Sodexo?:

Working with Sodexo is more than a job; it’s a chance tobe part of something greater.

Belong in a company and team that values you foryou.

Act with purpose and have an impact through your everyday actions.

Thrive in your own way.

We also offer a range of perks, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering wellbeing support
• An extensive Employee Assistance Programme to help with everyday issues or life's larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeing
• Access to a 24hr virtual GP Service
• Sodexo Discounts Scheme, offering great deals 24/7 across popular high street retailers (also open to friends and family)
• Save for your future by becoming a member of the Pension Plan
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools
• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit
• Sodexo UK and Irelands enhanced benefits and leave policies

A little more about Sodexo:

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed tobeingan inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, SoTogether, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Ready to be part of something greater?