SEND Administration Assistant

Sir William Robertson Academy; Coleby; On-site; GBP 21,000 - 27,000; Full time

Job summary

Sir William Robertson Academy invites applications for a committed SEND Administration Assistant to support the SEND Team and students. You will handle complex administrative tasks, maintain confidential records, and liaise with external services to ensure smooth operation of the SEND provision.

The role requires initiative, discretion, and the ability to prioritise a varied workload while upholding high standards of confidentiality and safeguarding. Right to work in the UK is essential.

Qualifications

• Experience supporting SEND or educational administration.
• Proficiency with confidential records and data handling.
• Ability to prioritise and organise workload.

Responsibilities

• Maintain accurate and confidential SEND records in accordance with policies.
• Update and manage SEND registers and databases.
• Support administration of EHC Plans, including monitoring dates and collating documentation.
• Liaise with Local Authority services, Educational Psychologists and external agencies.
• Serve as first point of contact for parents, carers, staff and agencies on SEND matters.
• Display integrity and confidentiality in all duties.
• Work independently and manage own workload with initiative.
• Prioritise tasks effectively.

Skills

Attention to detail

Discretion

Time management

Job description

We are seeking a committed and enthusiastic SEND Administration Assistant to join our dedicated support staff team. This is an excellent opportunity to work closely with SEND Team to support students' learning, helping them to achieve their full potential. The successful candidate will provide complex, interpretative, and robust administrative support for the SEND department, demonstrating initiative and emotional sensitivity. The role requires the postholder to organise their own workload, exercise discretion, and frequently engage with emotionally demanding tasks, ensuring effective support for students with SEND and operations, as directed and overseen by the SENDCo. Principle Accountabilities: To achieve success, the post holder will:

• Maintain accurate and confidential SEND records in accordance with school and Trust policies
• Update and manage SEND registers and databases, ensuring student information is current and accessible.
• Support the administration of Education, Health and Care Plans (EHC Plans), including maintaining records, monitoring Annual Review dates, booking Annual Reviews and collating relevant documentation.
• Support in the liaison with Local Authority services, Educational Psychologists, healthcare professionals, Social Care Teams and other relevant external agencies.
• Act as a first point of contact for parents, carers, staff and external agencies regarding SEND administrative matters. Ability to work accurately with attention to detail.
• To display integrity and confidentiality.
• Ability to work on own initiative and organise own workload.
• To be able to prioritise effectively.
• Right to work in the UK.