SEN/Pastoral Administrator with Office Responsibilities

The Methodist Church in Britain; Normanton on Trent; On-site; GBP 19,000 - 23,000; Full time

Benefits offered by this job

Hybrid working for eligible roles

Perkbox discounts

CPD through Maiden Erlegh Institute

Job summary

Maiden Erlegh Trust seeks an administrative support professional for River Academy to manage SEN and pastoral records, EHCP applications, annual reviews, and welfare cases. You will accompany meetings, take minutes, and liaise with teachers, parents and external agencies.

This term-time role (37 hours/week) supports the SENCO and inclusion team, with flexible duties and opportunities for professional development within the Maiden Erlegh Trust.

Qualifications

• Experience of administrative support in a busy environment.
• Strong organisation and ability to manage competing priorities.
• Clear, professional communication with students, parents, colleagues and external agencies.
• Maintaining confidentiality and handling sensitive information.

Responsibilities

• Promote and safeguard the welfare of children and young people under Trust procedures.
• Keep accurate SEN and pastoral records in line with data protection rules.
• Support the SENCO with EHCP applications, annual reviews and exam access arrangements.
• Prepare and send annual review paperwork to teachers, parents and outside agencies.
• Arrange annual review meetings and support wider SEN administration.
• Support the Pastoral Team with suspensions, reintegrations and welfare administration.
• Take minutes at annual reviews, reintegration meetings and other meetings.
• Maintain records on Bromcom, Provision Map and CPOMS and produce reports.
• Support interventions, meetings and inclusion activities through administration and communication.
• Communicate with staff, students, parents, carers and external agencies.
• Raise requisitions and support general administration in the Inclusion and Pastoral teams.
• Support the wider running of the school and take on reasonable additional duties.

Skills

Organisation

Communication

Attention to detail

Confidentiality

Teamwork

Tools

Microsoft Office

Job description

This permanent post at River Academy, a secondary school, provides administrative support to the SEN and pastoral teams. The job centres on the records and paperwork behind EHCP applications, annual reviews, exam access arrangements and reintegration and welfare cases, including taking minutes at meetings. It is a term-time post of 37 hours a week, working closely with the SENCO and the inclusion and pastoral teams. Visa sponsorship is not available, and the post can start as soon as possible.

What the job involves

• Promote and safeguard the welfare of children and young people under Trust procedures
• Keep accurate SEN and pastoral records in line with data protection rules
• Support the SENCO with EHCP applications, annual reviews and exam access arrangements
• Prepare and send annual review paperwork to teachers, parents and outside agencies
• Arrange annual review meetings and support wider SEN administration
• Support the Pastoral Team with suspensions, reintegrations and welfare administration
• Take minutes at annual reviews, reintegration meetings and other meetings
• Maintain records on Bromcom, Provision Map and CPOMS and produce reports
• Support interventions, meetings and inclusion activities through administration and communication
• Communicate with staff, students, parents, carers and external agencies
• Raise requisitions and support general administration in the Inclusion and Pastoral teams
• Support the wider running of the school and take on reasonable additional duties

What's required

Experience

• Experience of administrative support in a busy environment

Skills & knowledge

• Strong organisation and managing competing priorities
• Clear, professional communication with students, parents, colleagues and external agencies
• Excellent attention to detail and accuracy with records and documentation
• Experience of Microsoft Office and administrative systems
• Maintaining confidentiality and handling sensitive information
• Working independently and as part of a team

Checks & eligibility

• Enhanced DBS check
• Satisfactory references and other pre-employment checks

Other

• Proactive, flexible and positive approach to work
• Understanding of safeguarding and supporting vulnerable children and young people
• Commitment to the values, ethos and expectations of Maiden Erlegh Trust

What's offered

• Teachers' Pension Scheme or Local Government Pension Scheme with generous employer contributions
• Generous annual leave entitlement that increases with length of service
• ME Day: one additional day's leave each year for a significant personal event
• CPD through the Maiden Erlegh Institute, annual Trust Conference and apprenticeship opportunities
• Hybrid working for eligible roles
• Perkbox discounts, wellbeing resources and monthly perk points
• Free flu vaccinations and eye tests where eligible
• Employee Assistance Programme with 24/7 support and discount schemes