SEN/Pastoral Administrator with Office Responsibilities

River Academy; Normanton on Trent; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Hybrid Working

Pension Scheme

Annual Leave

CPD Opportunities

Job summary

River Academy in Reading is seeking an Administrative Support Assistant - SEN and Pastoral to provide confidential administrative support to the SEN and Pastoral teams, ensuring accurate record keeping and effective communication.

You will manage EHCPs, annual reviews and examination arrangements, coordinate paperwork and minutes, and support welfare administration across Bromcom, Provision Map and CPOMS to help create a calm, inclusive learning environment at River Academy.

Qualifications

• Experience providing administrative support in a busy environment.
• Strong organisational and communication skills with attention to detail.
• Ability to handle confidential information appropriately and professionally.
• Proficient in Microsoft Office and common admin systems.
• Experience safeguarding and supporting vulnerable students is desirable.

Responsibilities

• Promote and safeguard the welfare of children and follow safeguarding procedures.
• Maintain accurate SEN and Pastoral records with data protection compliance.
• Support EHCP applications, annual reviews and exam access arrangements.
• Coordinate annual review paperwork to teachers, parents and external agencies.
• Schedule annual reviews and administer SEN processes.
• Support Pastoral team with welfare administration and reintegration.
• Take minutes at reviews and meetings as required.
• Maintain records on Bromcom, Provision Map and CPOMS and produce reports.
• Communicate effectively with staff, students, parents and external agencies.
• Raise requisitions and assist with general admin within Inclusion and Pastoral teams.

Skills

Administrative support

Organisational skills

Communication

Attention to detail

MS Office

Confidentiality

Teamwork

Safeguarding

Proactive attitude

Tools

Bromcom

Provision Map

CPOMS

Job description

Due to the continued growth of River Academy, we are seeking to appoint an Administrative Support Assistant - SEN and Pastoral to provide efficient, effective and confidential administrative support to our Special Educational Needs and Pastoral teams. This is an important role that helps ensure our students, families and staff receive the support they need through well‑organised systems, accurate record keeping and effective communication

The successful candidate will support the administration of a wide range of SEN, Inclusion and Pastoral processes, including Education, Health and Care Plan (EHCP) applications, annual reviews, examination access arrangements, interventions, reintegration meetings and student welfare procedures. You will work closely with the SENCO, Inclusion Team, Pastoral Team and wider school staff to ensure information is managed efficiently and confidentially

You will join a strong and committed school team, contributing to a calm, purposeful and inclusive learning environment where students are supported to achieve their full potential

River Academy has a strong focus on calm, purposeful learning environments. Classrooms are quiet, corridors are calm, and systems are designed to reduce workload so staff can focus on supporting students effectively. Students are expected to demonstrate high standards of behaviour, attendance and engagement, supported by clear routines and expectations through the River Way

As a Disability Confident employer, we want to ensure everyone can perform at their best when applying to work with us. If you require support with your application or adjustments during the selection process, please contact the People Team via [e-mail] or telephone [phone]

Key Responsibilities

• Promote and safeguard the welfare of children and young people and follow all Trust safeguarding procedures
• Maintain accurate SEN and Pastoral records ensuring compliance with data protection requirements
• Support the SENCO with administration relating to EHCP applications, annual reviews and examination access arrangements
• Coordinate and distribute annual review paperwork to teachers, parents and external agencies
• Schedule annual review meetings and support the administration of SEN processes
• Support the Pastoral Team with suspension, reintegration and student welfare administration
• Take minutes at annual reviews, reintegration meetings and other meetings as required
• Maintain records on systems including Bromcom, Provision Map and CPOMS and produce reports as required
• Support interventions, meetings and inclusion activities through effective administration and communication
• Communicate effectively with staff, students, parents, carers and external agencies
• Raise requisitions and support general administration within the Inclusion and Pastoral teams
• Contribute to the wider life and efficient running of the school and undertake duties reasonably within the scope of the role

Further details of responsibilities and requirements can be found in the Job Description and Person Specification

The Ideal Candidate

• Has experience providing administrative support within a busy environment
• Has strong organisational skills and the ability to manage competing priorities effectively
• Can communicate clearly and professionally with students, parents, colleagues and external agencies
• Demonstrates excellent attention to detail and accuracy when managing records and documentation
• Has experience using Microsoft Office applications and administrative systems
• Is able to maintain confidentiality and handle sensitive information appropriately
• Can work effectively both independently and as part of a team
• Has a proactive, flexible and positive approach to work
• Understands the importance of safeguarding and supporting vulnerable children and young people
• Is committed to the values, ethos and expectations of Maiden Erlegh Trust

About the School

River Academy is a purpose-built secondary school serving the growing need for school places in the Reading area. Located on Richfield Avenue, the site includes specialist teaching facilities across the curriculum, including a hall, activity studio, learning resource centre, drama studio and sports studio

The school has high expectations for all students, with a clear focus on academic excellence and participation. When fully open, River Academy will serve students of all abilities and backgrounds, alongside an additional resource base for students with moderate learning difficulties

About Maiden Erlegh Trust

Maiden Erlegh Trust is a growing community of schools across Berkshire and Oxfordshire, working together to deliver the best possible education for every child and young person. With around 750 staff and 4,500 students across nine schools, including primary, secondary, special and alternative provision, we are proud of the diversity that shapes our expertise

We Aim High, Be Inclusive and Work Together. These values drive our focus on high-quality education for all through collaboration, inclusion and continuous improvement

Through the Maiden Erlegh Institute, colleagues access high-quality professional learning at every stage of their career, supported by mentoring, leadership opportunities and our annual MET Staff Conference

Joining our Trust means being part of a community that invests in people and values expertise while playing a direct role in shaping the lives and outcomes of young people

Benefit of Working with Maiden Erlegh Trust

Staff wellbeing and professional development are central to how we work. Colleagues benefit from a wide range of opportunities and schemes, including:

• Pension Scheme - Generous employer contributions through the Teachers’ Pension Scheme or Local Government Pension Scheme
• Annual Leave - Generous entitlement, increasing with length of service
• ME Day - One additional day’s leave each year for a significant personal event
• Professional Development - Extensive CPD through the Maiden Erlegh Institute, annual Trust Conference and apprenticeship opportunities
• Hybrid Working - Flexible working arrangements for eligible roles
• Perkbox - Discounts, wellbeing resources and monthly perk points
• Wellbeing and Health - Free flu vaccinations and eye tests (where eligible)
• Employee Assistance Programme - 24/7 support and discount schemes
• Mental Health First Aid Support
• Recognition and Community - Celebrating achievements and milestones across #TeamMET

Employee Referral Scheme

Working for our Trust means contributing to something larger by supporting the education and life chances of children and young people every day

Maiden Erlegh Trust is an equal opportunities employer and is committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be subject to an enhanced DBS check, satisfactory references and all other relevant pre-employment checks