SEN Administrator

Kings Sutton Primary Academy; Broxtowe; On-site; GBP 20,000 - 26,000; Full time

Job summary

Kings Sutton Primary Academy is seeking an administrative professional to support school operations. The role involves handling confidential information, preparing documents, and managing deadlines, with a focus on accurate record keeping and data entry.

The ideal candidate will be confident using Microsoft Word, Excel and Outlook, learn new school portals quickly, and communicate clearly with families and professionals while prioritising a varied workload and safeguarding responsibilities.

Qualifications

• GCSE English and mathematics at grade C or 4 or above, or equivalent qualifications or demonstrable equivalent skills.
• Experience of administrative work involving accurate record keeping, document preparation and management of deadlines.
• Experience of handling confidential information responsibly and working professionally with a range of people.
• Essential skills and knowledge Confident use of Microsoft Word, Excel, Outlook and electronic filing systems, with the ability to learn school systems and online portals.
• Strong literacy, numeracy, proofreading and data-entry skills, with close attention to detail and the ability to check information for accuracy.
• Ability to organise meetings, prepare papers, record clear notes and follow up agreed administrative actions.
• Ability to prioritise a varied workload, work independently within agreed responsibilities and seek guidance when priorities or instructions are unclear.
• Clear, respectful communication with families and professionals, including sensitivity to different needs and circumstances.
• Understanding of confidentiality, secure information handling and the importance of safeguarding children.

Responsibilities

• Organise meetings, prepare papers, record clear notes and follow up agreed administrative actions.
• Communicate with families and professionals clearly and respectfully.
• Maintain confidentiality and securely handle information.
• Learn and use school systems and online portals as required.

Skills

Administrative skills

Record keeping

Data entry

Communication

Confidentiality

Prioritisation

Meeting organisation

Attention to detail

Education

GCSE English & Maths (grade C/4+)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Electronic filing systems

Arbor

Edukey

Job description

Essential qualifications and experience

GCSE English and mathematics at grade C or 4 or above, or equivalent qualifications or demonstrable equivalent skills.

Experience of administrative work involving accurate record keeping, document preparation and management of deadlines.

Experience of handling confidential information responsibly and working professionally with a range of people.

Essential skills and knowledge Confident use of Microsoft Word, Excel, Outlook and electronic filing systems, wit the ability to learn school systems andonline portals.

Strong literacy, numeracy, proofreading and data-entry skills, with close attention to detail and the ability to check informationfor accuracy.

Ability to organise meetings, prepare papers, record clear notes and follow up agreed administrative actions.

Ability to prioritise a varied workload, work independently within agreed responsibilities and seek guidance when priorities orinstructions are unclear.

Clear, respectful communication with families and professionals, including sensitivity to different needs and circumstances.

Understanding of confidentiality, secure information handling and the importance of safeguarding children.

Personal qualities

A warm, approachable and professional manner, with patience, empathy and a commitment to inclusive practice.

Resilience and adaptability, maintaining a calm, professional and solution-focused approach when managing competingpriorities or challenging situations, and recognising when to seek support or escalate concerns.

Demonstrates resilience and adaptability, maintaining a calm, professional and solution-focused approach when managingcompeting priorities or challenging situations, and recognising when to seek support or escalate concerns.

A reliable and organised approach, willingness to learn, and the ability to work constructively with colleagues and respondpositively to feedback.

Commitment to safeguarding, equality, the Trust’s values and supporting positive relationships between school and home

Desirable experience and knowledge

Experience of school administration or supporting a SENCO, SEND team or specialist provision.

Familiarity with EHCP review administration, SEND records and liaison with parents or outside agencies.

Use of Arbor, Edukey, local authority SEND portals or comparable systems; experience of attendance reporting or schoolpurchasing processes.

Experience of parent communication platforms, promotional materials, school events or first aid training