Security & Trade Controls Officer — Flexible Defence Admin

Ultra Maritime; London Borough of Ealing; Hybrid; GBP 30,000 - 46,000; Full time

Benefits offered by this job

Annual bonus

25 days annual leave with buy/sell

Flexible start times

TOIL

Job summary

Ultra Maritime is seeking an administrative and compliance support professional to join our defence-focused team. You will handle security records, coordinate audits, and assist with trade controls under the direction of senior managers, ensuring confidentiality and precision.

You will work in a hybrid setup with potential UK travel, supporting the Senior Security Manager and Trade Controls Manager while maintaining clear communications with internal and external stakeholders.

Qualifications

• Experience in admin or compliance support, ideally in a security-sensitive environment.
• Accuracy and attention to detail when maintaining records and documentation.
• Ability to handle sensitive information confidentially and responsibly.
• Clear communication and strong coordination skills.
• Ability to prioritise tasks and meet deadlines.

Responsibilities

• Maintain BPSS, SC and DV application records; coordinate UKSV correspondence and follow up information.
• Maintain confidential personnel security records and change-of-circumstance logs.
• Collate documents, coordinate meetings and track actions for audits and reviews.
• Maintain asset registers and documentation for receipts, movements, transfers and disposals.
• Schedule asset musters and coordinate security-related actions.
• Coordinate security awareness materials and provide administrative cover.

Skills

Administration experience

Compliance support

Confidential handling

Coordination skills

Attention to detail

Job description

Ultra Maritime is seeking an administrative and compliance support professional to join our defence-focused team. You will handle security records, coordinate audits, and assist with trade controls under the direction of senior managers, ensuring confidentiality and precision.

You will work in a hybrid setup with potential UK travel, supporting the Senior Security Manager and Trade Controls Manager while maintaining clear communications with internal and external stakeholders.